Administrative & Vendor Support Coordinator – MENA Region (Saudi Arabia)

At Lummus Technology, innovation thrives, and excellence is a shared pursuit. When you join Lummus, you are empowered to make an impact and be part of a dynamic team that celebrates creativity, encourages professional development, and fosters collaboration.

From our technology portfolio to our global workforce, Lummus is growing at a rapid pace, and we hope that you will grow with us during this exciting time.

This role supports Lummus Technology’s Lifecycle Services and Business Development teams in the MENA region, with a strong focus on vendor engagement, in-Kingdom value initiatives, and customer training coordination. The position requires a proactive, organized individual who can manage administrative tasks while supporting strategic initiatives across the region.

Key Responsibilities

Vendor Network & IKTVA Support

• Assist in identifying, onboarding, and maintaining relationships with local vendors and service providers.
• Support documentation and reporting related to IKTVA compliance and in-Kingdom sourcing efforts.
• Coordinate vendor qualification processes and maintain updated records of approved suppliers.
  
  

Customer Training & Engagement

• Organize and schedule customer training sessions, workshops, and technical seminars across the MENA region.
• Coordinate logistics for training events including venue, materials, travel, and communication.
• Maintain training records and feedback reports to support continuous improvement.
  
  

Administrative & Office Support

• Prepare reports, presentations, and spreadsheets using Microsoft Office tools.
• Proofread and format documents, correspondence, and forms.
• Manage calendars, schedule meetings, and arrange travel for team members.
• Maintain electronic and physical filing systems for project and vendor documentation.
• Handle general administrative tasks such as timesheets, supply requisitions, and internal requests.
• Answer calls, route inquiries, and support internal and external communications.
• Ensure smooth distribution of mail, packages, and office supplies.
  
  

Skills, Knowledge & Expertise

• Strong organizational and communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in vendor coordination or procurement support is a plus.
• Familiarity with IKTVA or similar localization programs is preferred.
• Fluent in Arabic and English (written and spoken).
• Ability to work independently and collaboratively in a fast-paced environment.
  
  

Lummus Technology is the global leader in developing technology solutions that make modern life possible and focus on a more sustainable, low carbon future. We license process technologies in clean fuels, renewables, petrochemicals, polymers, gas processing and supply lifecycle services, catalysts, proprietary equipment and digitalization to customers worldwide.