Administrator

Overview

Office Administrator - Real Estate

We are seeking a highly organized and detail-oriented Office Administrator to support our real estate team and ensure the smooth day-to-day operation of the office. The ideal candidate will provide strong administrative support to agents, manage documentation, and handle client communications efficiently.

Location:

Office 208, Building 2020, Sheikh Zayed Road, Dubai, UAE

Requirements

• Minimum 3 years of experience in the real estate industry (mandatory)
• Strong working knowledge of CRM systems
• Fluent in English, both written and spoken
• Hands-on experience with real estate portals such as Property Finder, Bayut, Dubizzle, etc.
• Proficient in Trakheesi permits, listings, and verification processes
• Solid understanding of real estate documentation, including MOU, Tenancy Contracts, and Forms A, B, I & U
• Excellent follow-up, lead management, and customer service skills
• Ability to draft professional business letters and correspondence
• Strong record-keeping and filing skills (digital and physical)
• High level of attention to detail with strong analytical abilities

Key Responsibilities

• Manage incoming and outgoing emails and phone calls
• Maintain and regularly update employee and client contact records
• Handle client inquiries and provide high-quality customer service
• Support accounts and transaction closing processes
• Coordinate developer registrations, renewals, and required documentation
• Contact landlords to confirm property availability
• Prepare business letters, reports, and presentations