Administrator

Job Description

Duties and Responsibilities:

Project Support - Shared services, develop/project set up per Project Manager request
Monitor the Project support ticketing to ensure Project Managers (PMs) requests are adhered in line with company policy and documents provided by PMs
Maintain up-to-date project schedules, ensuring that deadlines and milestones are met
Ensure invoices for completed projects are issued as soon as the projects are completed
Facilitate Project Closure activities, including final financial reconciliation and documentation
Receiving, verifying, and processing supplier invoices in NetSuite and for payment
Reconciling vendor statements and resolving any discrepancies or issues with invoices or payments
Intercompany purchase order and invoice processing
Maintaining and record keeping of project deliverables and provides supporting to finance department for invoicing.
Project monthly status report for MWS projects
Client projects documents – receiving, downloading, updating M-Files, logs, monitoring.
Maintain accurate filing systems and backups for all issued proposals, pre-qual material and other relevant documents to ensure easy retrieval and compliance with our record-keeping procedures.

Finance dept. support in terms of creating new projects, updating PO’s & proposal copies to NetSuite.
Provides administration support to all staff including logistics of the GM technical staff for project related travels.
Ad hoc support duties that may arise to support the Team
Assists in project mobilisation including visa, passes, trainings, medical documents etc.
Assist with insurance reimbursements/claims.
Provide support for general office duties and handle responsibilities as needed.
Monthly ESG report for HSEQ
In charge of arranging the safety office equipment for calibration (fire extinguishers, gas detector and life jacket). First aid kit updating.
Updating the Customer Feedback, HSE Observation, fire drill in NetSuite.

Specific Skills, Knowledge and Experience required