Administrator and Accuntant

Job Title: Office Administrator & Bookkeeper / Accountant

About Us

We are a small, dynamic company based in the Umm Al Quwain Free Trade Zone. We are looking for a reliable and proactive individual to join our team and support our business.

Before applying, please review our website and social media pages to understand our work and company culture.

Application Requirement:
INCLUDE A COVER LETTER introducing yourself. Tell us:

• What you are currently doing
• Your interests outside of work
• Why you want to work with GEMM

NOTE: Applications without a cover letter or evidence of company research will not be considered.

About the Role

We are seeking an experienced Office Administrator and Bookkeeper to support the Managing Director. This role involves a wide range of administrative, financial, and operational responsibilities.

The ideal candidate will be highly organised, detail-oriented, and capable of working independently. You should be confident in managing multiple tasks and taking ownership of systems and processes.

Key Responsibilities

Administration & Operations

• Manage all internal and external correspondence with clients, suppliers, and subcontractors
• Develop and improve systems and processes to ensure smooth operations
• Coordinate with suppliers and service providers
• Liaise with the Free Zone for gate passes and related requirements
• Maintain and update contact records in Odoo CRM

Accounting & Finance

• Handle day-to-day bookkeeping, invoicing, and accounts using Odoo
• Prepare quotations, delivery notes, and invoices
• Monitor payments and follow up on collections
• Maintain accurate financial records
• Assist with budgeting, forecasting, and cost control
• Ensure proper filing of expenses and purchase records
• Collect and verify staff expense receipts

Compliance

• Prepare and submit VAT returns and Corporate Tax filings
• Ensure compliance with UAE regulations and deadlines

Logistics & Coordination

• Oversee stock levels and arrange reordering when needed
• Manage inbound and outbound shipments, including tracking and documentation
• Coordinate with customs and the UAQ Free Trade Zone for shipment clearance
• Monitor deliveries and report delays or issues

Coordination & Support

• Source local suppliers and services as required
• Coordinate engineering call-outs and provide accurate job details
• Act as the central point of communication for operational activities

Essential Requirements

• Bachelor’s degree or diploma in Business Administration, Accounting, or Finance
• Minimum 3 years of experience in accounting and administration (senior level preferred)
• Strong knowledge of UAE VAT and Corporate Tax
• Experience with Odoo or similar ERP systems
• Proficiency in Microsoft and Apple software
• Strong organisational and time management skills
• Ability to multitask and work under pressure
• Excellent communication and interpersonal skills
• High level of accountability, discretion, and problem-solving ability
• Attested educational certificates (as per UAE requirements)
• Valid UAE driver’s licence

Preferred Qualifications

• Hands-on experience with Odoo ERP
• Ability to review and manage contract documentation

What We Offer

• Competitive salary up to AED 3,500 per month
• Training on company software (if required)
• Opportunity for growth and skill development
• 5-day working week
• 30 days annual leave
• Health insurance

Job Type: Full-time

Pay: AED2,750.00 - AED3,500.00 per month

Ability to commute/relocate:

• Umm al-Quwain: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Administrative assistant: 4 years (Preferred)

Experience:

• Accounting: 3 years (Required)

License/Certification:

• Driving License (Required)

Work Location: In person

Application Deadline: 06/04/2026