Administrator – Car Showroom

We are looking for an Administrator – Car Showroom, Purchasing Department to support day-to-day operations related to vehicle procurement and showroom documentation. This role is critical to maintaining smooth back-office purchasing processes and ensuring accurate data entry and records for the purchasing team.

The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, structured environment. Prior experience in automotive or administrative roles will be a strong advantage. If you're efficient, reliable, and eager to contribute to a dynamic automotive business, read on.

Key Responsibilities

Core Functions

Maintain accurate purchasing records, invoices, and vehicle documentation.
Prepare purchase orders and update system entries for vehicle acquisitions.
Ensure proper filing and tracking of all supplier-related documents.
Monitor and restock office supplies needed for showroom operations.

Collaboration & Communication

Liaise with suppliers and internal departments for purchase confirmations.
Communicate delivery timelines and order status to relevant showroom staff.
Coordinate with accounts to ensure timely processing of payments and invoices.
Assist the purchasing team with any administrative or logistics tasks as required.

Performance & Reporting

Generate weekly and monthly purchasing reports for management review.
Track inventory updates and maintain vehicle stock records.
Flag inconsistencies or delays in purchase documentation or deliveries.
Contribute to optimizing internal processes and reducing paperwork errors.

Requirements:

1–2 years of experience in an administrative or purchasing support role, preferably in automotive or retail.
Strong proficiency in Microsoft Office (Excel, Word) and document management tools.
High attention to detail and data accuracy.
Strong organizational and time-management skills.
Effective written and verbal communication in English (Arabic is a plus).
Ability to work independently and as part of a team.

Salary & Benefits:

Salary: 2,000 – 3,000 AED
Work Visa sponsorship
Medical insurance
30 days of paid annual leave
Training and onboarding support to succeed in the role
Positive team culture and professional workplace environment

Work Arrangement:

Type: Full-time, on-site position

Why Join Us?
Gain experience in a fast-paced automotive purchasing environment.
Build operational and administrative skills that support long-term career growth.
Join a collaborative and supportive team focused on efficiency and accuracy.
Be part of a well-structured company with a growing showroom network.

Organized and efficient? Step into a role where your structure powers our success. Apply now!