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Alarm Project Manager

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ALARM PROJECT MANAGER

Job Responsibilities include but are not limited to:

  • Responsible for managing fire alarm installation and service projects in commercial and industrial facilities
  • Develops and retains customers in every business sector that lends itself to long-term relationships to maintain sales volume and profitability according to budget
  • Positively represents the company in all customer interactions
  • Oversees and communicates project progression
  • Develops a comprehensive project plan to meet schedules and budgets - responsible for scope of work, budgets, and current status of each project
  • Monitors and manages projects to comply with safety, quality, productivity, and profitability requirements
  • Understands and follows all published codes, standards, and unique project specifications
  • Identifies changes in projects that impact cost, schedule and/or labor requirements
  • Ensures AHJ requirements and departmental procedures are followed
  • Conveys a sense of professionalism, fairness, and concern for customers, labor, and management
  • Coordinates change orders in a timely manner and drives toward overall margin improvement on every job
  • Responsible for communication and status reporting to project team members, customers, and management
  • Responsible for tracking project expenditures and installation progress through reviews of status reports prepared by project personnel and modifies schedules of plans as required
  • Provides responsive, concise, accurate and professional support to all customers and other personnel and ensures timely follow-up on all customer concerns and issues
  • Actively participates in post job meetings and weekly department meetings.
  • Attends job site pre-construction or other meetings, as needed
  • Attends inspections as licensed representative, as needed
  • Reviews quotes for loose materials on new projects to ensure budgets are accurate
  • Coordinates with other departments to ensure proper hand over of job information
  • Recommends improvements in project management procedures and overall company business practices
  • Creates and maintains construction and service files in databases
  • Prepare and maintain construction and service schedules
  • Scheduling of new orders/accounts and accurate back-office close-out procedures
  • Forecast manpower requirements
  • Review all documents for billing process in a comprehensive and timely manner
  • Assist in any financial related issues
  • Recruit, develop, train, and empower associates to be the best in the business
  • Understand permitting requirements or local authorities
  • Perform all other duties as assigned

Expectations:

  • Believe In, Live, and Support Our Mission Statement, Core Values and Business Plan Daily
  • Safety First
    • Start each meeting with a Safety Topic
    • Hold team accountable for all Safety Initiatives
    • Ensure timely and accurate Incident and Accident Reporting
    • Ensure JSAs, Toolbox Talks, Audit Forms, etc. are completed timely and completely
    • Complete Monthly Jobsite Visits/Observations
    • Hold team accountable for all Safety Initiatives
    • Hold yourself and team accountable for Safe Driving of Company Vehicles
  • Communicate effectively and professionally within the department and with internal and external customers
  • Understand and Follow HR and Safety Initiatives and Processes
  • Training
    • Input and Development of Training Requirements
    • Commitment to Training at all levels for all team members
  • Ensure Timesheet Management – job numbers/names, OT and travel pay, completed accurately, approved, and submitted to Payroll on time, etc.
  • Ensure all necessary documentation is provided to properly complete jobs i.e., scope sheet, budget, material list, design/sketch (if applicable), etc.
  • Ensure proper oversight and management of Inventory system
  • Ensure Material Purchasing optimization, PO SOP adherence, pick ticket review and submittals, etc.
  • Maximize Production Efficiency – labor hours; scheduling; right manpower for job, timely finals etc. while maintaining quality standards
  • Support and Ensure Team Adherence to All Company SOPs – Purchase Orders, Change Orders, Accounting Processes, Subcontractors, etc.
  • Awareness of Budget vs. Actual Job Costing Details and participate in meetings with the department for improvement opportunities
  • Ensure Work Tickets are submitted timely and professionally with all required documentation and backup details i.e., reports, pictures, etc.
  • Participate in Weekly Meetings with Team
    • Update status on all jobs – materials, equipment rentals, subcontractors, intercompany jobs, etc.
    • Review Reports
  • Ensure Customer Satisfaction and discuss Customer Satisfaction Survey feedback with team for improvement opportunities
  • Maintain Quality Control i.e., reduce the need for return trips and warranty work
  • Teamwork – maintain positive interactions within your team, local office, same department in other offices, Accounting, etc.
  • Must be able to travel frequently within the U.S. (up to 80%), often for several weeks at a time, based on project and client needs
  • Per diem and lodging provided in accordance with company policy
  • Valid driver’s license and ability to fly are required

Knowledge:

  • Ability to read and understand complex building architectural, mechanical, and electrical documents
  • Minimum education of High School Diploma or equivalent
  • Knowledge of NFPA standards
  • State of Texas Fire Alarm License Required
  • NICET Level II or higher in fire alarm or special hazards preferred.

Work Experience:

  • Minimum of 5 years of experience in all aspects of fire alarm installation, service, and inspections required, with 10 or more years preferred

Skills and Competencies:

  • Accurately complete and maintain all paperwork
  • Maintain vehicle and tools as per company policy
  • Must have valid state driver's license and good driving record
  • Knowledgeable with NFPA 72 rules and all necessary codes
  • Ability to interact and communicate in a professional and positive manner with other trades, customers, project managers, county officials, general contractors, etc.
  • Demonstrate positive teamwork and ability to be a team leader and mentor
  • Maintain a clean and safe work environment
  • Comply with all company safety practices and the safety handbook
  • Complete projects in a timely manner while providing the highest standard of quality work and customer satisfaction
  • Leadership skills, including ability to communicate, address personnel issues and make fair decisions related to project demands, customer service and employee assignments
  • Exceptional organizational planning, time management, and leadership skills required
  • Ability to perform work in an efficient and organized manner and maintain thorough record keeping skills
  • Ability to professionally communicate with customers and provide excellent customer service
  • Computer skills to operate Outlook Email, Word, and Excel

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