Amarillo Project Coordinator

Officewise Commercial Interiors is seeking an administrative professional to manage furniture order entry, acknowledgements, shipment scheduling and billing.

Experience:

• Purchasing experience, such as creating purchase orders, and procurement is desired
• Knowledge of Purchasing Contracts is a plus
• Billing and invoicing to end user/customer
• Reporting warranty and/or freight claims
• Paying and coding invoices/familiar with General Ledger entries
• Basic knowledge of Accounts payable/Accounts receivable

Skills:

• Attention to detail and accuracy is very important
• Excellent organizational skills
• Record keeping & filing
• Proficient in Computer data entry software, Excel, Gmail, Google Calendar & Google Drive as well as comfort level in learning to navigate multiple vendor portal websites
• Great mathematical skills
• Some accounting skills a plus
• Must be very good at multitasking
• Ability to learn and memorize many order entry codes and contracts for multiple manufacturers
• Time management
• Great interpersonal skills. Ability to work in a team environment while completing individual tasks

Duties Include:

• Processing furniture orders in a timely manner
• Entering furniture orders into the computer system(s) as required
• Transmitting Purchase Orders to vendors
• Sending order update emails to clients
• Reviewing, correcting and posting acknowledgements in a timely manner
• Providing all receiving documents to the warehouse locations
• Uploading installation documents to shared Drive
• Daily receiving of purchase orders into computer system
• Provide information and follow up on credits due from vendors
• Daily invoicing of product installed according to delivery manifests
• Furnishing proof of delivery to customers as required
• Assembling documents for timely approval and payment of furniture invoices
• Supporting Sales Staff as required
• Performing end of month duties as required

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Purchasing: 2 years (Preferred)

Work Location: In person