AP Senior Associate-Vendor Master Maintenance and Travel Exp

About Us: Imagine Your Future with Us! Since 1971, Paychex has been at the forefront of simplifying HR, payroll, and benefits for American businesses. Our digital HR technology and advisory solutions cater to the changing needs of employers and their employees. With our award-winning training and endless opportunities for growth and development, you can build a lifelong career with us. We pride ourselves on fostering an inclusive and innovative culture. Our leaders are here to support your career journey; they and our dedicated employees embody the values that drive us to support each other, our clients, and our communities. Join us to pursue your passion and unleash your potential. Overview: Responsibilities:

• Process new vendor onboarding requests for multiple regions (India, US, EMEA) in Oracle Financials, ensuring alignment with global standards and local statutory requirements
• Review and validate vendor documentation, including W-9, W-8BEN, GSTIN, PAN, VAT, IBAN, SWIFT, and other region-specific compliance requirements
• Coordinate with Procurement, Business Units, and Compliance teams to ensure all necessary validations and approvals are obtained
• Assign appropriate supplier sites, payment terms, tax classifications, and banking information based on country-specific rules.
• Execute updates for vendor master changes including address, bank details, contact information, and payment methods
• Ensure master data accuracy, completeness, and consistency in Oracle across entities and geographies. Maintain audit trails and support documentation in accordance with SOX controls and internal policies.Support internal/external audits and respond to audit queries with complete documentation
• Review and process employee travel and business expense claims in Oracle iExpenses / Oracle Financials Cloud
• Validate supporting documentation (e.g., receipts, boarding passes, invoices) for accuracy and policy compliance.
• Ensure appropriate approvals and cost center coding in line with company policy
• Identify and reject non-compliant claims with appropriate justification and communication to employees
• Apply company T&E policy and local tax regulations. Flag exceptions, potential fraud, or duplicate claims and escalate as needed. Prepare and maintain records for internal control testing and audit readiness
• Respond to employee queries via email or ticketing platforms (e.g., ServiceNow, Zendesk) in a timely and professional manner. Liaise with HR, Payroll, and Business Units to resolve discrepancies or escalations. Support the T&E month-end close and reconciliation of clearing accounts
• Ensure timely execution of requests in line with defined SLAs and KPIs
• Maintain detailed SOPs and contribute to process standardization across regions
• Assist in transitions, migrations, and system enhancement projects including automation or RPA

Qualifications: Live the Paychex Values:

• Act with uncompromising integrity.

• Provide outstanding service and build trusted relationships.

• Drive innovation in our products and services and continually improve our processes.

• Work in partnership and support each other.

• Be personally accountable and deliver on commitments.

• Treat each other with respect and dignity.

Not sure if you meet every requirement?: At Paychex, we know that great talent comes in many forms. If you're passionate about the role but don't check every box, we still encourage you to apply. You might be the right fit - either for this position or another opportunity with us.

Paychex is an equal opportunity employer. We are committed to fostering a respectful and inclusive workplace where all individuals are treated fairly and evaluated based on their qualifications, experience, and merit. We comply with all applicable federal, state, and local laws prohibiting discrimination in employment.