AP Specialist

Client: Well-Established Facilities Services Organization
Role: Accounts Payable Specialist
Salary: $55-$65k
Location: Long Island City, NY
Schedule: Hybrid

About the Opportunity
A well-established organization is seeking an Accounts Payable Specialist to support outgoing payments and maintain accurate financial records. This person will play a key role in processing invoices, verifying approvals, managing vendor accounts, and ensuring all accounts payable activity is completed accurately, timely, and with a strong customer service mindset.

Responsibilities

• Review, code, and process incoming invoices
• Verify invoices against work orders, receipts, and supporting documentation
• Ensure accuracy in pricing, terms, and payment schedules
• Confirm invoices are compliant with company policies and vendor agreements
• Prepare and process payments, including checks, ACH, and electronic payments
• Maintain vendor payment schedules and terms to ensure timely payment
• Monitor and reconcile vendor statements and resolve discrepancies
• Follow up on overdue accounts and communicate with vendors as needed
• Maintain organized accounts payable records and documentation
• Prepare reports related to accounts payable activity
• Support internal and external audits by providing requested documentation
• Build and maintain positive vendor relationships
• Respond to vendor inquiries and resolve payment-related issues
• Assist with month-end close and account reconciliations
• Partner with the accounting team to support accurate financial reporting
• Ensure compliance with internal policies and relevant regulations
• Assist in improving accounts payable procedures and workflows
• Provide ad hoc support to accounting leadership as needed
  

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred
• 1-3 years of relevant experience in Accounts Payable, accounting, or finance
• Experience working in NetSuite or a similar ERP system
• Proficiency in Microsoft Office Suite
• Familiarity with AP platforms such as Tipalti, Coupa, or similar tools
• Strong analytical and problem-solving skills
• Highly organized with strong attention to detail and accuracy
• Strong written and verbal communication skills
• Professional demeanor with the ability to work effectively across teams and with vendors
• Able to manage multiple priorities and meet deadlines in a fast-paced environment
• Self-starter with a sense of urgency and follow-through
  

Vaco PLC is acting as an Employment Agency in relation to this vacancy.