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A/P Specialist
POSITION SUMMARY:
Provides support services for the accounting function in area of assignment. Responsible for ensuring that vendors are appropriately paid by documenting transactions with vendors, verifying information on invoices, and communicating with vendors to resolve accounting discrepancies. Prepares reconciliation to the vendor accounts, compiles and generates accounting reports, maintains departmental records, and performs other administrative services, including back-up receptionist duties. Also responsible for assisting in the month-end accounting closing process by providing clerical support and performing accounting duties of a routine nature
DUTIES AND RESPONSIBILITIES:
- Ensure proper general ledger account, department codes and internal order coding on invoices, credit memos, expense reports and all other non-inventory accounts payable. Help ensure that PO’s and invoices have proper approvals prior to payment.
- Ensures appropriate payment to vendors by checking quantities and prices on invoices against purchase orders, preparing invoices for payment, reviewing documentation requirements with corporate policies and forwarding invoices to appropriate sources for approval.
- Resolves discrepancies by responding to vendor requests for information and taking corrective action.
- Retains & archives invoices and back-up for permanent documentation.
- Sort & Distribute mail.
- Performs other administrative duties including daily mail distribution, office supply ordering, and back-up receptionist duties.
- Responsible for assisting in the month-end accounting close process by providing clerical support and preparing month-end accruals and re-class journal entries.
- Responsible for back-up receptionist duties.
- Complete special projects and other duties as assigned, including, but not limited to:
- Research and verify new vendor requests from internal customers.
- Research past due invoices and statement balances.
- Uphold & enforce A/P departmental policies with all operating companies.
- Adhere to safe work practices, follow GMP’s, maintain sanitary conditions and ensure that product quality is maintained. Report to management any conditions or practices that may adversely affect food safety, food quality or personnel safety.
- Adhere to all safety policies and procedures.
- Perform other duties as assigned.
EDUCATION AND EXPERIENCE REQUIRED:
- Associate degree (AA) or equivalent combination of education, training and/or experience.
- Two-year Accounting degree or 2+ years Accounts Payable experience.
- Working knowledge of Microsoft Excel, Word or other Windows applications.
- Must be detail oriented and can work with minimal supervision.
- Excellent oral and written communication skills.
- Excellent organizational and time management skills.
- Customer service capabilities.
- Ability to work indoors in normal office setting for duration of shift.
- Ability to answer phones and receive pertinent information.
- SAP knowledge is a plus.
PREFERRED EDUCATION, EXPERIENCE AND SKILLS:
- Ability to effectively present information in one-on-one and small group situations.
- Knowledge of SAP computer system helpful.
The above statements are intended to describe the general nature of the work and may not include all the duties associated with this position.
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