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AP Specialist

Position Overview:

The A/P Specialist will capture supplier invoices for payment, audit supplier statements, and work with A/P Manager on resolutions.

Essential Job Functions:

Protect company and maintain confidentiality.
Process PO and Non-PO invoices.
Audit supplier monthly statements, request statements, save to shared folder.
Verify discrepancies by obtaining information from suppliers with follow-up communication.
Resolve payment discrepancies with buyers, contracts, or invoices.
Support all financial audits and bank audits as needed.
Verify completeness of assigned suppliers for EOM close.
Capture and final approval invoices in A/P automation system assigned.
Maintain relationships with suppliers’ A/R departments to ensure accounts are ALWAYS in good standing.
Maintain comments, attach emails in A/P automation system.
Resolve issues with invoices via email or phone with supplier.
Assist with special projects as assigned.

Requirements:

HS Diploma required.
Associate degree in Accounting or Finance preferred.
Knowledge of Excel, Word, and Outlook.
Use of Medius Software and AS400.
Use of Copier, Printer, and Scanner.

Other Skills/Abilities:

Ability to multi-task in a fast-paced environment.
Organization skills.

Physical Demands:

Seated for extended periods of time.
Ability to lift 15 lbs.

Disclaimer

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.

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