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AP Specialist | Enola
The AP Specialist ensures all payment requests are properly documented, approved & entered into the financial software for payment on a timely basis. This person is a part of a team of 17 individuals working as a team to make timely payments to our vendors, investigating and solving emergency payment situations while maintaining a positive outlook & clear communication.
I. Position Responsibilities
Reports to AP Supervisor or AP Manager as assigned.- Liaison between AP Department, vendors & hospital staff. Also works closely with Corporate accounting staff.
- Receives, codes, & enters invoices into the WellSky financial system directly for non-po invoices.
- Receives & enters invoices into ENVI system for po invoices; then upload said invoices into WellSky for payment processing.
- Ensures timely, accurate data entry, retrieve missing invoices through websites or direct vendor contact.
- Ensures proper approvals are completed by hospital staff.
- Investigates & documents invoice discrepancies; resolves with materials managers.
- Reviews & approves for accuracy & Corporate policy assigned facilities’ staff expense reporting through the Concur system.
- AP Email rotation – answers vendor requests for payment information, distributes invoices to AP team, checks and distributes statements to AP team, researches as necessary.
- Establishes & maintains good working relationships with new vendors & hospital staff.
- Reconciles statements as received; follows up with invoice requests as needed.
- Ensures check requests are accompanied by appropriate documentation & Corporate approvals.
II. Customer Service
- Maintains the highest level of customer service via courtesy, compassion and positive communication.
- Promotes the mission and vision of PAM Health within the work environment and the community.
- Respects dignity and confidentiality by adherence to all applicable policies and procedures.
III. Health and Safety
- Works in a manner that promotes safety; wears clothing appropriate to the performance of the job.
- Participates in OSHA required training.
- Follows universal precautions as appropriate for position; complies with Employee Health requirements for continued employment.
- Reports unsafe practices to management.
- Knows own role in case of an emergency.
Education and Training: Bachelor’s degree in accounting, finance or related field.
Experience: Extensive experience in Accounts Payable and/or Office Management.
Knowledge, Skills, and Abilities:
- Effective oral & written communication
- Detail-oriented
- Strong organizational skills
- Strong understanding of basic accounting skills
- Time management abilities
- Ability to work under pressure
- Strong analytical skills/problem-solving skills
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