AR & Bookkeeping Coordinator

Boyd Law, APC is an established law firm with over 18 years of experience and multiple offices across California. We are seeking a detail-oriented and proactive AR & Bookkeeping Coordinator to take ownership of our accounts receivable process while maintaining clean, accurate financial records.

Job description

This role is critical to supporting firm operations, improving cash flow, and ensuring day-to-day financial consistency. It combines collections, billing support, bookkeeping, and payroll responsibilities.

Key Responsibilities

Accounts Receivable (Primary Focus)

· Follow up on outstanding invoices via phone and email

· Monitor aging reports and actively reduce overdue balances

· Send invoices through Clio and ensure timely delivery

· Communicate professionally with clients regarding balances and payment expectations

· Escalate issues or risks as needed

Billing Support

· Ensure invoices are accurate and sent on schedule

· Monitor retainer balances and flag low funds

· Maintain organized and accurate billing records in Clio

· Bookkeeping (QuickBooks)

· Categorize transactions and maintain clean financial records

· Perform monthly bank and credit card reconciliations using provided reports

· Keep books accurate, current, and audit-ready

Payroll

· Run payroll on a consistent schedule

· Ensure payroll is processed accurately and on time

· Record payroll entries properly in QuickBooks

· What This Role Does NOT Include:

o Handling client trust transfers

o Financial strategy or high-level accounting decisions

Qualifications

· Experience working in a law firm (required)

· Experience running payroll (required)

· Experience with QuickBooks (required)

· Experience with Clio or legal billing systems (strongly preferred)

· Background in accounts receivable or collections

· Strong attention to detail and organization

· Comfortable following up persistently on unpaid invoices

· Clear and professional communication skills

Compensation

$35.00 - $45.00 per hour, depending on experience
Higher range available for candidates with strong legal billing and Clio experience

Location

California (hybrid preferred; remote considered for the right candidate)

Office locations include: San Francisco, Sacramento, Los Angeles, Irvine, and San Diego.

About Boyd Law, APC

Boyd Law, APC is a well-established, 18-year law firm with a strong presence across California. We are committed to delivering high-quality legal services while maintaining efficient and disciplined internal operations that support our continued growth.

Success in This Role Looks Like

· Consistent reduction in overdue receivables

· Accurate and timely monthly reconciliations

· Clean, organized books with minimal corrections needed

· Reliable and error-free payroll processing

If you’re organized, proactive, and take ownership of your work, we’d love to hear from you.

Boyd Law operates with structure, accountability, and professionalism. We are seeking a financial operations individual who will uphold and strengthen those standards.

Qualified candidates are encouraged to apply.

Compensation is role-based and reflects the scope of responsibilities, level of supervision, and market benchmarks for associate-level financial positions, rather than age or tenure.

Equal Employment Opportunity Statement

Boyd Law, APC is an equal opportunity employer. Employment decisions are made without regard to age or any other characteristic protected by applicable law. We evaluate applicants based on their qualifications, experience, and ability to perform the responsibilities of the position.

Benefits:

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: Hybrid, California offices

Pay: $35.00 - $45.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in San Francisco, CA 94123