Important Recruitment Information for this vacancy

Agency Information:

The Adjutant General's Department

State Comptroller

Construction & Facilities Management

Topeka, Ks

About the Position

Who can apply: Those who meet the requirements

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: Days

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Compensation: $ 26.00 to 29.00 per hour.

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities:

Inventory:

Ensures all capital assets entered the centralized capital asset management system (state accounting system - SMART) is correct and accurate. Enter all Capitol construction costs in SMART and verify coding entries are correct. Create capitol asset at end of project in SMART. Reconcile Land, Building and Improvements.

Responsible for the management of inventory and inventory records. Maintain a file system of all inventory records, reports, and transactions. Perform an annual detailed physical inventory of all state-owned Fixed Asset Inventory property. Ensure all necessary adjustments to the inventory are completed and documented as required. Distribute, interpret and provide guidance on inventory policies and procedures.

Provide each State Property Custodian with a state property record listing to include the state property number and the complete description for all state property receipted to their responsibility. Ensure proper documentation of inventory when State Property Custodians change. Authorize change of appointment of State Property Custodian.

Ensure inventories of all state owned Non-Reportable Asset Inventory items are completed, verified, and submitted annually.

Submit annual report to USPFO a listing of all assets purchased with cooperative agreement funds from the prior state year.

Vehicle Records Maintain agency's vehicle records on State vehicle tracking web site (VTrak) Update records yearly with current mileage, registration and insurance. Obtain title changes from Dept. of Revenue Request license plates Prepare paperwork for vehicle turn-ins/transfers.

Records Retention

Responsible for coordination of all state records and retention schedule. Main contact for records retention.

Other duties as assigned

Qualifications:

Education:

• High School Diploma or GED equivalency

Licensing & Certification:

• Driver's License

Minimum Qualifications:

• Prefer two years' experience in general office, clerical and administrative support work. Need experience related to supply management and property accountability.
• Prefer incumbent to have some experience with inventory/asset control. Prefer a self-starter and being able to complete tasks deadlines without reminder from supervisor

Special knowledge, skills and abilities:

• Knowledge of supply management and property accountability; Knowledge and abilities in Microsoft Word, Excel and Access; Knowledge of state property accountability procedures; Ability to keep accurate and current records and reconcile discrepancies in a timely manner; Solid organizational skills and attention to detail; Prefer a self-starter and being able to complete tasks deadlines without reminder from supervisor; Prefer experience in SMART (Kansas state accounting system).

Post-Offer, Pre-employment Requirements:

• Must be able to pass a security clearance as a requirement of the agency.

Recruiter Contact Information:

Name: Angelina Farias

Email: angelina.farias@ks.gov

Phone: 785-646-2263

Mailing Address:

2022 SE Minuteman

Topeka, Ks 66619

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Current Resume
• Tax Clearance
• College Transcripts
• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a state job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions