Assistant

About the job

Company Description

Hergüner Bilgen Üçer is one of Istanbul's most established and prestigious law firms, recognized as an independent, corporate-structured, full-service Turkish law firm with global reach. With a highly skilled and diverse team, many of whom have pursued advanced education abroad, the firm represents a wide array of clients, including multinational corporations, international financial institutions, and local businesses. Known for offering tailored, business-focused legal solutions, the firm boasts client loyalty through personalized service and a deep understanding of commercial and industry needs. Hergüner Bilgen Üçer specializes in major practice areas like Banking & Finance, Mergers & Acquisitions, Dispute Resolution, Corporate Support, and Public Policy while serving industries such as Energy, Technology, Aviation, Healthcare, and Real Estate.

Role Description

This is a full-time on-site Assistant role, located in Istanbul, Türkiye. The Assistant will be responsible for providing administrative and organizational support to ensure efficient office operations. Daily responsibilities include managing schedules, coordinating meetings, handling correspondence, maintaining professional communications, organizing documentation, and assisting with administrative tasks to support legal projects and workflow. The Assistant will also liaise across teams and provide key support for attorneys and staff where needed.

Detailed Responsibilites

·        Providing support for office tasks to partners, lawyers and other units

·        Formatting MS Word documents

·        Managing telephone and email traffic

·        Organizing meetings and travel arrangements

·        Assisting with photocopying and scanning tasks

·        Performing archiving and filing operations

·        Recording and tracking advances and expenses 

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Qualifications

·        Minimum 3 - 5 years of experience in an assistant position

·        A bachelor’s degree

·        Proficiency in written and verbal communication, with an emphasis on professional correspondence in Turkish and English

·        Strong organizational and administrative skills, including scheduling, task management, and document organization

·        Attention to detail, accuracy, and ability to handle sensitive information with confidentiality

·        Ability to multitask, prioritize, and work efficiently in a fast-paced, professional environment

·        Prior experience in legal, corporate, or administrative environments is an advantage

·        Good command of Microsoft Office programs, excellent MS Word skills

·        Teamwork capability

·        Ability to follow up and finalize tasks

·        Ability to work under tight deadlines