Assistant Company Secretary

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Assistant Comapny Secretary

Experience: 2 - 4 Years

JOB DESCRIPTION

Secretarial functions:

To ensure compliance of the provisions of Company Law, RBI, Stock Exchange, SEBI, FEMA and rules made there-under and other statutes and bye-laws of the company.
To ensure that business of the company is conducted in accordance with its objects as contained in its memorandum of association.
To ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law.
To prepare the agenda and notice of the meeting in consultation with the Chairman and the other documents for all the meetings of the board of directors.
To prepare Minutes of the meetings and drafting of various resolutions
To co-ordinate with RTA and consultants for obtaining ISIN, Demat of shares, etc
To carry out all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers.
To prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company’s behalf, when authorised by the broad of the directors or the executive responsible.

Legal obligations of secretary:

Filling of various documents/returns as required under the provisions of the Company Law,, Stock Exchange, SEBI, FEMA and RBI.
Proper maintenance of books and registers of the company as required under the provisions of the Companies Law.
To see whether legal requirements of the allotment, issuance and transfer of share certificates, mortgages and charges, have been complied with.
To convene/arrange the meetings of directors, on their advise.
To issue notice and agenda of board meetings to every director of the company.
To record the minutes of the proceedings of the meetings of the directors.
To implement the policies formulated by the directors.
To deal with all correspondence between the company and the shareholders.
To issues notice and agenda of the general meetings to the shareholders.
To keep the record of the proceedings of all general meetings.

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