Assistant Director of Finance

OVERVIEW/BASIC FUNCTION: Responsible for directly managing the Accounting Department’s daily activities. Responsible for the preparation of an accurate financial statement each month. In addition, prepares Balance Sheet reconciliations monthly.

RESPONSIBILITIES:

• Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.
• Ensure that standards are maintained at a superior level on a daily basis.
• Supervises the month-end financial closing. Assigns and enforces deadlines for all stages of the closing process.
• Prepare journal entries in accordance with required procedures.
• Prepare Balance Sheet Reconciliations on a monthly basis; provide backup for each account.
• Clear any reconciling items within the next month.
• Hire, coach, counsel and motivate Accounting Staff.
• Ensure general ledger accounts adhere to USALI and company policies.
• Count General Cashier Safe no less than once a month; report results to Director of Finance.
• Reviews and confirms the cost control calculations on monthly cost reporting as well as inventories.
• Work with Purchasing Manager in regular market and price comparison reviews.
• Ensure all taxes are filed and prepared accurately each month. (I.e., VAT, sales, occupancy, etc.) and keep abreast of all regulatory changes.
• Prepare and participate with annual public accounting firm audit of books and records, owner audits and corporate office audits.
• Prepare annual performance reviews of staff.
• Cover responsibilities of Director of Finance in their absence.
• Participate in required meetings.
• Directly handle all/any taxing authority audits, defending any inaccuracies presented in an audit.
• Perform any special projects required by Director of Finance.
• Perform a self-audit on one Accounting position each month.
• Request Change Orders from bank for General Cashier.
• Fund Reserve for Replacement Bank Account based on HMA and reimburse operating account, if any, for Capital Expenditures.
• Maintain end of month working papers in organized and easily accessible files.
• Enforce regular vacations of accounting personnel.
• Maintain a tax calendar noting due dates each year in a visible area of the office.
• Balance each month intercompany accounts.
• Assist in the preparation of budgets; help to maintain compliance to budget guidelines.
• Work with the Division Heads in preparation of monthly forecasts and prepare comparisons for review of Director of Finance.
• Prepare and review with the Director of Finance, various month end review documents (owners, corporate, internal P&L review etc.).
• Maintain/update the various checklists book.
• All other duties as required.
  
  

ACCOUNTABILITY:

• Held accountable and committed whatever it takes to comply with the company’s OSHMS Policies, OSHMS Procedure, & Operational Works Instruction and any other relevant legislation applies within the organization.
• Held accountable to take care of his own health and safety, other person in the workplace that may be affected by their acts or omission at work.
• To report to his supervisor or respective Manager.
  
  

QUALIFICATIONS:

• Experience: Minimum five years’ experience in hotel accounting.
• Education: College degree in Accounting (preferably post-graduate degree or any professional qualification in Finance)
• General Skills: Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data. Knowledge of Uniform System of Accounting (USALI) is a must.
• Technical Skills: Ability to input and access information into all hotel systems; ability to maintain concentration and think clearly; ability to prioritize, organize and follow-up; ability to promote positive relations with staff; ability to maintain confidentiality of Accounting information; ability to perform job functions with minimal supervision; ability to remain stationary at assigned post for extended periods of time; ability to focus on details and resolve numerical problems; ability to work cohesively with other departments and co-workers as part of a team; ability to perform multiple tasks at one time. Must possess in-depth knowledge of the basic hospitality software - SUN, Vision Excel, Opera, Micros as well as knowledge of the MS Office functionalities.
• Language: Required to speak, read and write English, with fluency in other languages preferred.