Assistant Manager

Job Role: PMO /Grade: E4
To establish a PMO function that ensures consistent project governance, delivery oversight, and strategic alignment across all initiatives.
Process Improvement & Standardization:

• Identify opportunities for improving project management processes.
• Assist in the implementation of the best practices to enhance project efficiency

Resource Management:

• Assist in resource allocation and workload balancing across projects.
• Assist for Onboarding process and Offboarding process
• Track resource availability and utilization to optimize efficiency.
• Coordinate with project teams to address resource-related challenges.
• Monthly org structure updates
  

Work Environment:

• Office-based role, requiring coordination with multiple teams and departments.

Project Governance & Compliance:

• Ensure adherence to project management frameworks, methodologies, and best practices.
• Support the implementation of governance policies, processes, and templates.
• Monitor project compliance with organizational and regulatory standards.
• Support and Coordinate with Compliance team for Internal and External Audits
• Monitor project plans, including scope, timelines, budgets, resource allocation, and risk management strategies

Stakeholder Co-Ordination & Reporting

• Serve as the primary point of contact for executive leadership, clients, and other key stakeholders.
• Communicate project status, risks, and opportunities clearly and effectively to stakeholders and delivery leaders
• Analyze cost-benefit, ROI, and other financial metrics to support project decisions.
• Arrange regular stakeholder meetings, record minutes, and follow up on action items.

Tracking & Reporting:

• Maintain project documentation, dashboards, and status reports.
• Review and publish SLA, Key Performance Indicators (KPIs) and project milestones.
• Identify risks, issues, and dependencies, providing timely updates to stakeholders.
• Review and publishing Daily & Weekly Operational Status Reports, Vendor Management Operation Reports, Efforts Tracking
• Monthly Reports: Bi-weekly Delivery Reports, Monthly delivery reports, Fin 360 Reports, MIS Reports, Monthly Allowance report

Skills

• Strong leadership and team management abilities.
• Excellent communication, negotiation, and stakeholder management skills.
• Proficient in project management software (e.g., Microsoft Project, MS Excel, MS Power Point, SharePoint, Power Automate, Power BI ,Service Now SPM )
• Solid understanding of PMO responsibilities, risk management reporting, and financial oversight.
• Exceptional analytical and problem-solving skills.

Qualifications:

• Bachelor’s degree in business, Engineering, Information Technology, or a related field.
• Professional certification in project management (e.g., PMP, PRINCE2) is desirable.
• A minimum of 4 to 5 years of experience in PMO team.

Any degree in business

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