Assistant Manager Accounts

Assistant Manager Accounts

for Property Management Business

The role of an Assistant Manager Accounts in a Property Management business is primarily focused on financial oversight, reporting, and supporting the Accounts/Finance Manager. This position is critical for maintaining accurate financial records related to properties, tenants, and company operations.

Core Responsibilities

1. Financial Accounting & Reporting

• Monthly/Quarterly Closures: Assisting in the timely and accurate completion of month-end and year-end accounting processes.
• General Ledger (GL) Management: Maintaining and reviewing the general ledger, performing account reconciliations (bank accounts, balance sheet accounts, etc.), and ensuring proper classification of all financial transactions.
• Financial Statement Preparation: Preparing preliminary or draft financial statements, including balance sheets, income statements (P&L), and cash flow statements, often specific to individual properties or the entire portfolio.
• Budgeting & Forecasting Support: Assisting the Accounts Manager in preparing annual operating budgets and periodic financial forecasts for managed properties.
• Audit Preparation: Assisting with internal and external audits by preparing required documentation and schedules.

2. Accounts Payable (AP) & Accounts Receivable (AR)

• Accounts Receivable (AR): Overseeing the Maintenance Bills collection process, ensuring timely billing and follow-up on delinquent accounts. Managing Advance payments, and other payments collections made on behalf of unit holders.
• Accounts Payable (AP): Reviewing, coding, and processing invoices for property operating expenses, capital expenditures, and vendor payments. Ensuring compliance with approval matrices and contract terms.
• Tenant and Vendor Ledgers: Maintaining accurate and up-to-date tenant and vendor accounts.
• CAM & Operating Expense Reconciliation: Handling the complex reconciliation and calculation of Common Area Maintenance (CAM) and other operating expenses for commercial or multi-unit residential properties, ensuring accurate billing to tenants per lease agreements.
• Lease Abstraction Review: Reviewing key financial clauses in lease agreements to ensure accurate setup in the property management accounting software.
• Fixed Asset Management: Maintaining the fixed asset register and calculating depreciation for property assets.

Key Requirements

Education

Bachelor's degree in Accounting, Finance, or a related field. Professional certifications (e.g., ACCA, CMA, CPA, or equivalent part qualified) are often preferred.

Experience

Typically 2+ years of progressive experience in accounting, with a preference for experience in the Property Management or Real Estate industry.

Technical Skills

Strong proficiency in accounting software (e.g., Odoo and QBO) and advanced Microsoft Excel skills.

Knowledge

Comprehensive knowledge of relevant tax laws, PRA sales tax and Income Tax.

Soft Skills

Excellent analytical and problem-solving skills, high attention to detail, strong organizational and time management abilities, and effective communication (written and verbal).

Job Type: Full-time

Pay: Rs50,000.00 - Rs55,000.00 per month

Work Location: In person