Assistant Manager Administration

For one of our prestigious clients, we are looking for a suitable candidate for the position of AM Administration. The Assistant Manager – Administration will be responsible for overseeing day-to-day administrative operations to ensure smooth functioning of the organization. The role includes managing office administration, transportation and vehicle fleet, maintenance activities, vendor coordination, and general facility management.

Key Responsibilities:

Administrative Management

• Oversee daily administrative operations of the office.
• Ensure efficient management of office facilities, supplies, and equipment.
• Develop and implement administrative policies and procedures.
• Maintain records related to administrative activities.

Fleet & Transportation Management

• Manage company vehicles and transportation arrangements.
• Monitor vehicle usage, fuel consumption, and driver assignments.
• Ensure proper maintenance, servicing, and documentation of company vehicles.
• Maintain records of vehicle insurance, registration, and fitness certificates.

Facility & Maintenance Management

• Ensure proper maintenance of office premises and company facilities.
• Coordinate repairs, maintenance work, and service contracts.
• Manage housekeeping, security, and other support staff.
• Ensure workplace cleanliness, safety, and compliance with company standards.

Vendor & Service Management

• Coordinate with external vendors for maintenance, repairs, and other administrative services.
• Manage service contracts and ensure timely renewals.
• Monitor vendor performance and ensure service quality.

Inventory & Procurement Support

• Manage office inventory including stationery, equipment, and supplies.
• Assist in procurement of administrative items and services.
• Ensure proper documentation and cost control.

Compliance & Reporting

• Maintain administrative records, reports, and documentation.
• Ensure compliance with company policies and administrative procedures.
• Prepare periodic reports on fleet management, maintenance, and administrative activities.

Requirements

Qualification

• Bachelor’s degree in Business Administration, Management, or a related field.

Experience

• 5 years of experience in administration, facility management, or office management.

Skills

• Strong administrative and organizational skills
• Experience in fleet/transport management
• Vendor management and negotiation skills
• Good communication and coordination abilities
• Proficiency in MS Office
• Ability to manage multiple administrative functions efficiently

Preferred

• Experience working in real estate, construction, or corporate organizations.
• Knowledge of facility management and office operations

Job Type: Full-time

Pay: Rs1.00 - Rs2.00 per month

Experience:

• leading: 6 years (Preferred)

Work Location: In person