Assistant Manager Administration

GENERAL PURPOSE:

The purpose of this position is provide travel, ERP documentation and fleet support for the smooth functioning of Admin.

JOB RESPONSIBILITIES & AUTHORITIES:

• Prepare travel requisition format and feedback form and issue it to all the employees.
• Manage all tasks associated with Travel Desk including:
• Receive demands for air/rail/road travelling for all Business Units as per travel requisition format.
• Coordinate for seat booking/reservation with authorized vendors.
• Coordinate and book accommodation and transport in city/country of visit.
• Receive invoices/bills on completion of visit.
• Acquire feedback and record in data.
• Process the bills of travelling and accommodation.
• Prepare pool car requisition format along with repair and maintenance of entitled cars requisition format and feedback form. Issue these forms to all employees.
• Manage all tasks related to Fleet Management including;
• Receive demands for pool vehicles for all Business Units as per prescribed format.
• Acquire approval of HOD.
• Allocate vehicle and detail driver for requested duty.
• Acquire feedback on completion of duty.
• Receive repair and maintenance requests on prescribed format for entitled cars.
• Coordinate with AT Automobile section for inspection/in-house repair (if possible).
• Coordinate with authorized vendors for repair and maintenance.
• Coordinate with user for availability of vehicle for repair/maintenance.
• Detail driver for sending vehicle to workshop if required.
• Collect vehicle through driver from workshop, handover to user and acquire feedback.
• Record the feedback in data base.
• Managing vehicles tracker services with authorized vendor
• Manage leave/overtime hours of pool drivers.
• Maintain updated list of company fleet with current users name and designation.
• Allocation and retrieval of entitled vehicles.
• Manage fuel cards as per entitlement.
• Manage accidents of fleet vehicles and insurance claims in coordination with FSO and Finance Department.
• Manage disposal of vehicles and acquisition of new vehicles including registration and payment of annual taxes
• Maintain record file of each vehicle
• Manage tasks and administrative aspects of dispatch riders
• Initiate PRs of all administrative services less technical & build out
• Prepare service completion notes of all administrative services except technical & build out

Pay: Rs100,000.00 - Rs120,000.00 per month

Work Location: In person