Assistant Manager Financial Reporting

Our values and commitment to safeguarding

Shifa Foundation is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Shifa Foundation engages. Shifa Foundation expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Shifa Foundation also participates in the Inter Agency Misconduct Disclosure Scheme, Misconduct Disclosure Scheme — SCHR. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Job Responsibilities:

• Supervise and review financial transactions to ensure accurate data entry by junior staff and ensure timely and proper monthly closing of accounts.
• Develop and monitor project and organizational budgets in collaboration with program teams.
• Preparation of Monthly Budget vs. Actual Reports for the Organization
• Prepare and review monthly, quarterly, and annual financial reports for internal and donor requirements.
• Supervise staff handling payments, reconciliations, payroll, and donor transactions.
• Ensure compliance with Shifa Foundation's financial policies, donor requirements, and applicable laws.
• Manage timely and accurate deduction, deposit, and reporting of taxes and withholding.
• Lead the preparation for internal and external audits and respond to audit queries.
• Coordinate with procurement, HR, and admin departments to ensure timely financial processing.
• Review donor financial reports, ensure proper budget utilization, and submit within deadlines.
• Support the implementation and continuous improvement of ERP/accounting systems.
• Review and approve financial vouchers, journal entries, and reconciliations.
• Identify financial risks and recommend improvements to internal controls.
• Conduct capacity building and mentoring of finance team members.
• Any other tasks assigned by the Line Manager.

Area Specific Responsibilities

• Financial Oversight: Monitor and review daily financial operations.
• Strategic Planning: Support forecasting and long-term financial planning.
• Reporting: Review and ensure accuracy in donor and organizational reports.
• Compliance: Maintain strong control systems in line with donor and audit requirements.
• ERP Management: Ensure correct and timely ERP postings and financial workflows.
• Team Leadership: Guide, train, and supervise junior finance staff.