Assistant Manager Procurement - DICT

Job Purpose:

• To manage and optimize procurement activities related to Digital, IT, and Communication technologies (DICT), ensuring cost efficiency, compliance, vendor performance, and timely availability of IT goods and services.

Job Responsibilities:

• Procurement Planning & Execution - Develop procurement plans for IT/DICT equipment, software, and services - Execute end-to-end procurement cycle (PR → RFQ/RFP → Evaluation → PO → Delivery
• Ensure timely procurement aligned with organizational needs
• Experience with import procurement and customs procedures
• Familiarity with international sourcing. - Visit the market, on need basis, along with the DICT team to explore new vendors and sourcing options
• Coordination with HQ & Regional level DICT Teams.
• Vendor Management - Identify, evaluate, and onboard reliable DICT vendors - Maintain vendor database.
• Negotiate contracts, pricing, and service level agreements (SLAs)
• Contract & Compliance Management: Ensure compliance with organizational policies and regulatory requirements
• Monitor contract performance and renewals
• Cost Optimization - Conduct market analysis for IT products and services
• Implement cost-saving strategies (bulk purchasing, framework agreements)
• Analyze total cost of ownership (TCO) for IT assets
• Coordination with IT/DICT Teams - Work closely with GCSS/DICT department to understand technical requirements
• Translate technical specifications into procurement documents
• Support GCSS/DICT projects with timely sourcing of hardware/software
• Inventory & Asset Management - Monitor inventory levels (hardware, networking equipment, licenses)
• Coordinate with warehouse and GCSS/DICT teams for asset tracking
• Control inventory pilling by careful analysis of fresh purchase against existing inventory
• Documentation & Reporting - Maintain procurement records
• Prepare reports on procurement activities, savings, and vendor performance
• Ensure audit readiness at all times

Eligibility Criteria (Education, Knowledge, Experience and Skills):

Education:

• Bachelor’s or Master’s degree in Supply Chain Management / Procurement / Finance / Accounting / Business Administration / IT - Professional certifications (preferred): CIPS / ACMA / ACCA / PMP.

Work Experience:

• Minimum 3 years of experience in procurement
• At least 3–4 years handling IT/DICT procurement - Experience with ERP systems (SAP, Oracle, etc.) preferred

Skills – Generic:

• Technical Skills: Knowledge of IT equipment (servers, networking, software licensing)
• Understanding of procurement systems and ERP
• Contract management and negotiation
• Analytical Skills: Cost analysis and budgeting
• Vendor evaluation and benchmarking
• Soft Skills: Strong communication and negotiation skills
• Coordination with cross-functional teams
• Problem-solving and decision-making