Assistant Manager - Purchasing

Assistant Manager - Purchasing

Entity: Aga Khan University

Division: Purchasing and Supply Chain Management

Location: Karachi

Introduction to the Aga Khan University:

Chartered in 1983, it is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, Aga Khan University (AKU) provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities:

The incumbent will be responsible for:

• Following institutional policies related to functional responsibilities, code of ethics, discipline, acceptance of gifts, anti-fraud, and other HR-related policies.
• Developing short and medium-term plans for the department/division and participate in the strategic planning of the department's goals and alignment of University's vision.
• Providing strategic planning support to University/Hospital management for all supply chain activities that help the smooth running of overall operations.
• Studying the requirements, duties and obligations of the organization under contracts.
• Monitoring the implementation and performance of signed contracts.
• Building and maintaining relationships with vendors, internal stakeholders and other business connections.
• Pre-qualification of contractors in line with the departmental policies.
• Ensuring proper implementation of policies as and when required by various funding agencies.
• Developing strategies for standardizing products and services across campuses.
• Managing contract award process in line with our Legal and Finance guidelines.
• Ensuring compliance as per government regulation and quality management system of PSCMD, local and international quality standards.
• Maintaining, updating, and improving contractual records.
• Training, supervising, and managing the contract team.

Periodic Duties / Responsibilities:

• Evaluate vendor’s performance on a yearly basis to ensure that vendors meet and exceed expectations.
• Review outstanding Purchase Requisitions and Purchase Orders on a monthly basis with the supervisor and take appropriate action, if required.
• Inventory analysis.

Requirements:

• Master’s degree in business administration, Engineering/ IT or equivalent.
• Additional degree/ certifications in Procurement/ Supply Chain will be considered as an added advantage.
• 3 - 5 years of relevant experience in the field of Purchasing and Supply Chain
• Hands-on relevant experience in Healthcare/ Hospital industry will be an added advantage.
• Excellent knowledge of end-to-end supply management processes including competitive bidding, contract management, supplier performance management, and life cycle costing processes.
• Assess, evaluate, analyze, and interpret contract or agreement terms and conditions and recommend alternative language, solutions and/or assist in resolving any supplier risk compliance, or performance issues, as necessary
• Strong research skills and an in-depth understanding of financial analytics and legal agreements
• Exceptional negotiation, persuasion and judgment skills.
• Excellent written and verbal communication skills.
• In-depth knowledge of the company’s core industry, policies, procedures and objectives.
• Leadership and management skills.
• Strong presentation skills.
• Strong interpersonal, presentation, communication, conflict resolution and stakeholder relationship management skills to engage others, build consensus and resolve issues
• Able to manage a high volume of work in a fast-paced environment with multiple priorities and deadlines
• Proficient computer skills with advanced skills in MS Office applications including Excel
• Excellent interpersonal skills and ability to work effectively and collaboratively with the Senior Management

Comprehensive employment reference checks will be conducted.