Assistant (Mining Project)

Job Title: Site Assistant / Project Site Assistant
Location: Mining Project Site
Department: Operations / Administration

Job Summary

The Site Assistant supports daily site operations by assisting the project team with administrative, coordination, and basic operational tasks. The role helps ensure smooth communication between site departments, maintains records, supports manpower and logistics activities, and assists supervisors in meeting project requirements safely and efficiently.

Key Responsibilities

• Assist the site team with day-to-day administrative and operational support.
• Maintain site records, reports, attendance, and filing systems.
• Support supervisors in coordinating manpower, materials, and equipment requirements.
• Prepare and update documents such as timesheets, leave records, gate passes, and internal reports.
• Help arrange site transport, accommodation, and other logistics for employees and visitors.
• Coordinate with HR, procurement, warehouse, and camp departments when required.
• Track incoming and outgoing documents, tools, materials, and consumables.
• Assist in monitoring site office supplies and request replenishment when needed.
• Support HSE and site management in organizing meetings, inductions, and training records.
• Ensure proper communication between site staff and head office.
• Receive phone calls, emails, and inquiries, and direct them to the relevant department.
• Assist in preparing monthly progress summaries and workforce data.
• Perform other duties assigned by the Site Supervisor, Project Coordinator, or Site Manager.

Requirements

• Diploma or bachelor’s degree in Administration, Business, or related field preferred.
• 1–3 years of experience in site administration, project support, or assistant roles.
• Experience in mining, construction, drilling, or industrial projects is an advantage.
• Good knowledge of Microsoft Office, especially Excel, Word, and Outlook.
• Ability to maintain records and prepare reports accurately.
• Good communication skills in English; Arabic is an advantage.
• Ability to work in remote site conditions and under pressure.
• Strong organizational and multitasking skills.
• Basic understanding of site safety rules and procedures.

Preferred Skills

• Good coordination and follow-up skills.
• Ability to work with different departments and nationalities.
• Problem-solving mindset and willingness to support field operations.
• Time management and attention to detail.
• Professional attitude and teamwork spirit.

Working Conditions

• Based at mining project site.
• May require long working hours, shift work, or rotation schedule.
• Must comply with all site safety, security, and company policies.

Reporting To

• Site Supervisor / Project Coordinator / Site Manager

For a mining company, this position can also be titled:

• Site Administrative Assistant
• Project Assistant
• Operations Assistant
• Site Coordinator Assistant

Job Type: Full-time

Pay: ﷼2,000.00 - ﷼2,500.00 per month

Work Location: In person