Assistant Office Coordinator

Overview

We are seeking a dynamic and highly organized Assistant Coordinator to join our team! In this vital role, you will be the backbone of our operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls, and route inquiries efficiently using excellent phone etiquette
• Maintain organized filing systems, perform data entry, and ensure all records are accurate and up to date.
• Coordinate calendar management and schedule appointments or meetings for staff members with precision
• Support office management activities such as supply inventory, ordering materials, and maintaining a clean workspace
• Provide customer support by responding promptly to inquiries via phone or email, ensuring a positive experience for all stakeholders
• Manage shipping activities, including organization and receiving of goods in the warehouse.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications for document creation and collaboration
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent typing speed and accuracy for efficient data entry and document proofreading
• Bilingual abilities are highly desirable to assist diverse clients and team members
• Previous office experience demonstrating familiarity with clerical tasks, administrative support, and office management procedures
• Knowledge of computer literacy including familiarity with office equipment such as printers, scanners, and fax machines
• Exceptional time management skills to prioritize tasks and meet deadlines consistently
• Personal assistant experience or calendar management expertise to coordinate schedules seamlessly

Join us as an Assistant Coordinator where your proactive attitude will make a real impact! We value energetic professionals eager to grow their administrative expertise while supporting a collaborative team environment. This paid role is perfect for individuals passionate about delivering outstanding customer service and maintaining an organized workspace.

Pay: $20.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person