Office Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of daily operations, ensuring smooth office functions and exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster a productive, welcoming environment. The ideal candidate is proactive, tech-savvy, and excels at multitasking in a fast-paced setting. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization.

Duties

• Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using spreadsheets, word processing, and productivity software such as Microsoft Office and Google Workspace
• Maintain organized filing systems both digitally and physically, ensuring quick retrieval of documents and records
• Schedule appointments, manage calendars, and coordinate meetings efficiently for staff and clients
• Handle correspondence via email, phone communication, and written documents with clarity and professionalism
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping
• Support office management activities including supply inventory, equipment maintenance, and general administrative support

Skills

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, spreadsheets, and communication
• Strong computer literacy with excellent typing speed, proofreading skills, and technical proficiency in office productivity software
• Experience with multi-line phone systems, phone etiquette, and customer service to ensure positive client interactions
• Bilingual abilities are a plus for effective client communication in diverse environments
• Demonstrated organizational skills with the ability to prioritize tasks efficiently using time management techniques
• Previous clerical experience or office management background preferred; familiarity with medical or dental receptionist duties is advantageous
• Knowledge of bookkeeping procedures using QuickBooks or similar software is desirable for handling financial transactions

Join us to be part of a vibrant team where your organizational talents make a real impact! We value proactive individuals who thrive on providing exceptional support while maintaining a positive attitude. This role offers the chance to grow your administrative expertise within a supportive environment that appreciates dedication and enthusiasm.

Pay: $17.00 - $18.00 per hour

Work Location: In person