Assistant Office Manager

Job Overview
We are seeking a dynamic and highly organized Assistant Office Manager to join our team! This vital role supports our Oxi Fresh, Mosquito Squad and Merry Maids operations. The position is salaried, $29,120-$37,440, based on experience. Hours of operation are Mon-Fri 8AM -5PM and occasional Saturdays 8AM - 1PM. This position offers an exciting opportunity to support daily office operations, enhance efficiency, and ensure a smooth workflow across departments. The ideal candidate will bring energy, attention to detail, and excellent communication skills to create a welcoming environment for clients, visitors, and team members alike. If you thrive in fast-paced settings and are passionate about delivering outstanding administrative support, this position is perfect for you! This is a paid position that promises growth, variety, and the chance to develop your professional skills.

Responsibilities

• Handle incoming calls with excellent phone etiquette, directing inquiries to appropriate departments or personnel
• Following up on new customer leads
• Manage calendar scheduling, appointment setting, and coordinate meetings efficiently using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and maintain accurate records using office management software and digital filing systems
• Support bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks entries to ensure financial accuracy
• Assist with clerical duties including proofreading documents, preparing correspondence, and managing office supplies inventory
• Provide exceptional customer service by supporting clients’ needs both in person and over the phone while maintaining a positive attitude

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with data entry, filing systems, and basic bookkeeping using QuickBooks or similar software
• Excellent communication skills in both English
• Familiarity with multi-line phone systems, phone etiquette, and front desk operations
• Strong computer literacy including typing speed and accuracy; ability to proofread documents effectively
• Prior administrative or clerical experience in a professional setting; customer service, sales background preferred
• Ability to manage multiple tasks efficiently with effective time management skills

Join us in creating a vibrant workplace where your organizational talents make a real impact! We value energetic professionals who are eager to support our team’s success through proactive office management and outstanding customer support. This paid role offers the chance to grow your skills while contributing to an engaging work environment.

Pay: $29,120.00 - $37,440.00 per year

Benefits:

• Employee discount
• Paid time off

Education:

• High school or equivalent (Preferred)

Work Location: In person