Executive Assistant/Office Manager

Executive Assistant / Office Manager Job Description

Location: Fort Lauderdale, FL
Company: Gold Aviation Services

Employment Type: Full-Time, In-Person

About Us

Gold Aviation Services is a dynamic and growing aviation company committed to excellence, safety, and operational efficiency. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant/Office Manager to support the CEO of the company and oversee daily office operations.

Position Overview

The Executive Assistant/Office Manager will play a critical role in ensuring the smooth operation of the executive office and overall workplace. This individual will provide high-level administrative support to the CEO while managing office functions, coordinating logistics, and helping maintain a productive and professional environment.

Key Responsibilities

· Manage complex calendars, scheduling meetings, and coordinating travel arrangements (including flights, accommodations, and itineraries)

· Prepare reports, presentations, and correspondence on behalf of CEO

· Serve as a primary point of contact between CEO and internal/external stakeholders

· Handle confidential information with discretion and professionalism

· Track priorities, deadlines, and follow-ups for CEO

· Oversee day-to-day office operations to ensure efficiency and organization

· Answer and manage the company’s main phone line, directing calls and handling inquiries in a professional and timely manner

· Manage office supplies, aircraft standard stock, vendor relationships, and service providers

· Maintain filing systems, records, and documentation

· Improve and implement administrative systems and processes

· Ensure compliance with company policies and procedures

Qualifications

· 3–5+ years of experience as an Executive Assistant, Office Manager, or similar role

· Strong organizational and multitasking abilities in a fast-paced environment

· Excellent written and verbal communication skills

· High level of professionalism and discretion

· Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

· Experience coordinating travel (aviation or luxury travel experience is a plus)

· Ability to anticipate needs and solve problems proactively

· Must be able to read, write, fluently speak and understand the English language

Preferred Qualifications

· Experience in aviation, private aviation, or a related industry

· Familiarity with scheduling software or CRM systems

· Familiarity with AI programs/software

Compensation & Benefits

· Competitive salary (based on experience)

· Comprehensive Medical Insurance

· Dental Insurance

· Vision Insurance

· Worker’s Comp Insurance

· Short Term and Long-Term Disability Coverage

· 401K Company Match up to 3% of Employee’s Salary

· Supplemental Hospital Indemnity Insurance

· Cell Phone Allowance

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience to resume@goldaviation.com

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person