Assistant Payroll Coordinator

Assistant Payroll Coordinator (Provisional Appointment)
Tioga County Treasurer’s Office – Owego, NY
Status: Provisional, pending permanent appointment from eligible list
Work Hours: Full time, 35 hours/week
Salary: $49,000 – $59,000 (Management/Confidential)
Benefits: Health, dental, and vision insurance; paid leave; NYS Retirement System; Deferred Compensation Plan

About the Position:
Tioga County is seeking a detail‑oriented and highly organized Assistant Payroll Coordinator to support all aspects of payroll processing for County employees. This position assists with bi‑weekly payroll reconciliation, processing, reporting, and maintaining accurate financial and payroll records in compliance with federal and state laws, County policies, and collective bargaining agreements. The Assistant Payroll Coordinator works closely with the Payroll Coordinator, serves as designated backup during their absence, and interacts regularly with internal departments and external agencies such as retirement systems, banks, and government entities.

The title of Assistant Payroll Coordinator is a competitive civil service position. Applicants must meet minimum qualifications and successfully complete the civil service examination. The exam date has not yet been determined. A provisional appointment may be made pending a background check. Permanent appointment requires taking the exam and being reachable on the resulting eligible list.

Key Responsibilities:

• Assist with payroll functions in accordance with laws, policies, procedures, and collective bargaining agreements
• Reconcile payroll-related payments, maintain accurate tracking spreadsheets, and ensure timely payments to vendors
• Verify and process payroll deductions, including taxes, benefit premiums, union dues, retirement contributions, direct deposits, and court‑ordered garnishments
• Coordinate payroll activity with departments and monitor electronic time entry and employee data for accuracy and compliance
• Maintain effective communication with employees, internal staff, and external agencies (retirement systems, banks, government offices, software support)
• Prepare and assist with required reporting, including W‑2 wage reporting, deferred compensation, garnishments, and other agency filings
• Maintain accurate payroll files and records, including salary adjustments based on contracts or policy
• Assist with monitoring retirement systems to ensure correct reporting, crediting, and payments
• Perform clerical and account‑keeping duties as assigned within the Treasurer’s Office

Knowledge, Skills, and Abilities:

• Good knowledge of modern payroll practices, payroll taxes, payroll systems, and financial software
• Good understanding of federal and state payroll laws and related regulations
• Knowledge of County policies and collective bargaining agreement provisions affecting payroll
• Strong accounting and bookkeeping principles
• Proficiency with computer software applications related to payroll and financial record‑keeping
• Strong verbal and written communication skills
• Ability to make logical decisions, plan and review work, and meet strict deadlines
• Strong mathematical skills and attention to detail
• Ability to work cooperatively with employees, the public, and outside agencies
• Ability to perform detailed work requiring sustained concentration
• Self‑motivated and reliable
• Physical condition commensurate with job duties

Minimum Qualifications:
Graduation from high school or possession of a high school equivalency diploma AND one of the following:

a. Bachelor’s degree in business administration, accounting, finance, or closely related field; OR
b. Associate degree in one of the above fields AND two (2) years of full‑time (or part‑time equivalent) experience maintaining financial accounts and records; OR
c. Four (4) years of full‑time (or part‑time equivalent) experience maintaining financial accounts and records; OR
d. An equivalent combination of education and experience as defined by the limits of (a) and (b).

Please Apply Online: https://www.tiogacountyny.com/departments/personnel-civil-service/

Pay: $49,000.00 - $59,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person