Assistant Production Manager

Essential Duties and Responsibilities:

• Pre-Production Planning: Assist in scheduling shoots, booking talent, securing locations, applying for shoot permits, and managing call sheets.

• On-Set Coordination: Oversee shoot logistics on shoot days, from equipment and product setup to ensuring the crew is looked after and ready to roll.

• Finance: Maintain budget/cost tracker, liaise with finance to ensure freelancer/vendor payments are on track, including petty cash, and credit card reconciliations.

• Administration/Documentation: Maintain accurate production records, including release form trackers, Pos, and New vendor trackers.

• Inventory Planning: Monitor stock levels and coordinate replenishment orders in collaboration with supply chain and demand planning teams.

• Vendor & Talent Liaison: Communicate with freelancers, agencies, models, and glam teams to ensure correct documents are compiled for new vendor setup.

• Team Coordination: Coordinate internal production teams, including videographers, editors, and motion graphic designers, to ensure seamless workflow and project execution.

• Client Liaison: Act as the primary point of contact for internal stakeholders, maintaining clear communication and managing expectations throughout the production process.

• Problem-Solving: Identify potential production challenges and proactively develop solutions to ensure smooth project execution.

• Post Production Support: Collaborate with the post-producer to ensure timely and high-quality completion of all projects.

• Experience: 3-5 years of experience in production management, preferably within an agency or in-house at a similar brand.

• Technical Skills: Proficiency in production tools and software, including project management tools and video production equipment.

• Organizational Skills: Exceptional organizational and time-management skills with the ability to handle multiple projects simultaneously.

• Communication: Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse teams and stakeholders.

• Creativity: A keen eye for detail and a strong creative vision, with the ability to bring ideas to life through multimedia content.

• Problem-Solving: Strong analytical and problem-solving abilities, with a proactive approach to addressing challenges.

• Adaptability: Ability to thrive in a fast-paced, dynamic environment and adapt to changing project requirements and deadlines.

• Education: A Bachelor s degree in Film Production, Media Studies, Communications, or a related field is preferred.