Assistant Production Manager Events and Exhibitions

Job Summary

The Assistant Production Manager supports the Project Manager in the planning, coordination, and execution of live events, exhibitions, brand activations, and corporate experiences. This role ensures that all production elements — including Carpenters, Fabricators, AV, lighting, logistics, suppliers, and onsite operations — are delivered on time, within budget, and to the highest quality standards.

The ideal candidate is highly organized, detail-oriented, and capable of working in a fast-paced event environment.

Key Responsibilities

1. Pre-Production & Planning

• Assist in developing production plans, timelines, and technical schedules.
• Coordinate with internal creative, operations, and project management teams.
• Liaise with vendors, suppliers, and technical partners.
• Support in preparing production budgets and cost tracking.
• Source quotations and negotiate with suppliers when required.
• Assist in preparing technical drawings, layouts, and equipment lists.

2. Vendor & Supplier Coordination

• Communicate production requirements to , fabrication, and logistics suppliers.
• Track deliverables and ensure deadlines are met.
• Verify supplier contracts, scope of work, and compliance with project requirements.
• Coordinate equipment rentals and transportation logistics.

3. On-Site Event Execution

• Support load-in and load-out operations.
• Supervise setup of staging, lighting, sound, LED screens, and branding elements.
• Coordinate onsite crews and technicians.
• Ensure health & safety compliance during build and live event.
• Troubleshoot technical or operational issues in real time.

4. Budget & Cost Control

• Assist in monitoring production costs.
• Track purchase orders and supplier invoices.
• Identify cost-saving opportunities without compromising quality.

5. Post-Event

• Assist with dismantling logistics.
• Support post-event reporting and supplier reconciliation.
• Evaluate supplier performance and document learnings.

Required Skills & Qualifications

• Bachelor’s degree in Event Management, Production, Technical Theatre, or related field (preferred).
• 4-7years of experience in event production or technical event coordination.
• Strong knowledge of:
• Fabrication, Material Usage, sourcing of material, Carpentry, Metal work
• Staging & rigging basics

*

• Event logistics
• Ability to read technical drawings and production layouts.
• Excellent organizational and time-management skills.
• Strong problem-solving ability under pressure.
• Proficiency in Microsoft Office (Excel, PowerPoint).
• Experience with AutoCAD or similar software is a plus.
• Willingness to work evenings, weekends, and travel as required.

Key Competencies

• Detail-oriented
• Strong communication skills
• Vendor negotiation skills
• Budget awareness
• Leadership potential
• Ability to multitask in high-pressure environments

Performance Indicators (KPIs)

• On-time delivery of production milestones
• Budget adherence
• Quality of execution onsite
• Supplier performance management
• Client satisfaction (where applicable)

Job Type: Full-time

Pay: AED10,000.00 - AED15,000.00 per month