Assistant Project Lead - Documentation & Planning

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Assistant Project Manager - Planning & Documentation JLL Project & Development Services (PDS) Mumbai, India

Experience Level: 4+ Years
Background Required: Civil Engineering & Interior Design

Position Summary
We are seeking a detail-oriented Assistant Project Manager to join our Mumbai PDS team, focusing on comprehensive project planning and documentation management. This role is ideal for a professional with dual expertise in civil engineering and interior design who can effectively bridge technical execution with project administration across commercial real estate developments.

Core Responsibilities
Planning & Scheduling Develop detailed project work breakdown structures, critical path schedules, and milestone tracking systems using MS Project and Primavera. Create and maintain resource allocation plans, coordinating with multiple disciplines including MEP, structural, and interior design teams. Monitor project timelines against established baselines and prepare schedule variance reports for senior management review.

Documentation Management Establish and maintain comprehensive project documentation systems including drawing registers, specification databases, and compliance tracking matrices. Prepare technical submissions for regulatory approvals, coordinate drawing revisions across design disciplines, and ensure version control protocols are followed throughout project lifecycle.

Coordination & Communication Facilitate design coordination meetings between architects, engineers, and interior designers to resolve interface issues. Prepare detailed meeting minutes, action item logs, and progress reports for stakeholders. Support client presentations and design review sessions with technical documentation and visual aids.

Quality Assurance Conduct regular design reviews to ensure compliance with building codes, client requirements, and JLL quality standards. Coordinate with QA/QC teams during construction phases and maintain inspection reports and compliance certificates. Support preparation of project handover documentation including O&M manuals and warranty records.

Required Qualifications
Educational Background Bachelor's degree in Civil Engineering with demonstrated knowledge of interior design principles, or Interior Design degree with strong understanding of building systems and construction methods. Professional certifications or additional coursework bridging both disciplines will be highly valued.

Technical Skills Proficiency in AutoCAD, Revit, SketchUp, and 3D modeling software for both architectural and interior applications. Advanced knowledge of MS Project, Excel, and project documentation software. Understanding of MEP systems integration, structural coordination, and interior fit-out processes.

Experience Requirements Minimum 4 years in project management roles within commercial real estate, corporate interiors, or mixed-use developments.

Professional Competencies Strong analytical skills with ability to interpret complex technical drawings and specifications across multiple disciplines. Excellent written and verbal communication in English and regional languages. Demonstrated ability to manage multiple projects simultaneously while maintaining attention to detail and meeting deadlines.

Growth Opportunities
This position offers direct exposure to JLL's diverse project portfolio including corporate offices, retail developments, and mixed-use complexes. You will work closely with senior project managers and have opportunities to lead specific work streams as you develop expertise. The role provides clear advancement paths within PDS Mumbai's expanding operations.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.