Assistant Project Manager

Position: Assistant Project Manager

Pay Range: $70-90k

Reports To: Project Manager / Owner

FLSA Status: Exempt

Job Summary

The Assistant Project Manager (APM) supports the Project Manager in all phases of construction projects, from preconstruction through closeout. This role shares responsibility for delivering projects on time, within budget, and to the highest standards of safety and quality. The APM coordinates schedules, subcontractors, documentation, and client communications to ensure smooth project execution.

Key Responsibilities

Project Coordination & Scheduling

· Assist in developing and updating project schedules.

· Monitor progress and communicate delays or risks to the PM and Superintendent.

· Support mobilization planning and subcontractor coordination.

Preconstruction & Estimating Support

· Review RFPs, ITBs, and contract documents.

· Develop trade scopes and solicit subcontractor bids.

· Coordinate site walks and manage pre-bid RFIs and clarifications.

· Compile and submit formal bid proposals for review and approval.

Contract & Cost Management

· Assist with subcontract preparation, purchase orders, and permitting.

· Track project costs and compare against budgets.

· Generate, negotiate, and track change orders and PCO logs.

Documentation & Compliance

· Manage RFIs, submittals, material tracking logs, and certificates of insurance.

· Coordinate permit submissions and maintain required onsite documentation.

· Prepare materials for progress meetings, including schedules, safety updates, and pay applications.

Client & Team Communication

· Maintain consistent and responsive communication with clients, subcontractors, and internal teams.

· Assist in leading progress meetings and addressing client concerns promptly.

· Support project closeout, including O&M manuals, warranties, punch lists, and certificates of occupancy.

Qualifications

· 3+ years of construction project coordination or project management experience preferred.

· Strong understanding of construction documents, scheduling, and cost tracking.

· Excellent organizational, communication, and follow-up skills.

· Ability to manage multiple priorities in a deadline-driven environment.

High level of professionalism, integrity, and commitment to safety and quality.