Assistant to the Deans

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide.

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

The Assistant to the Deans provides broad support for the James H. Keyes Dean of Business Administration. This position also provides assistance to and serves as back-up for Director of Academic Business Affairs. This role supervises graduate assistants, and coordinates and manages various college programs and events, including developing project plans.

1. Manage and maintain all items on Dean’s calendar and schedule; decide priority of the requests; prepare items/information as necessary for calendar items; travel arrangements for the Dean and others in the College as requested.

2. Organize and manage projects for the Dean.

3. Manage all incoming and outgoing correspondence for the Dean relating to matters on campus and the greater community. Maintain correspondence with faculty, students, various University and business constituencies, including composting letters for the Dean, as requested.

4. Assist Dean and Executive Associate Dean with official College reports, including reports needed for accreditation by AACSB.

5. Represent the Dean and the College of Business Administration to campus associates, students, alumni, vendors, donors, speakers, and sponsors.

6. Support all functions of College of Business Leadership Council; includes preparation for meetings of full council and subgroups, detailed minutes of meetings, and coordination of all communication with members.

7. Train, supervise, and evaluate graduate assistants associated with the Dean’s office.

8. Assist with external public communications from the college, including college and departmental newsletters, magazines, brochures, etc.

9. Manage the development, design, printing and distribution of the college magazines or Dean’s Newsletters.

10. Manage purchasing functions (purchase requisitions, purchase orders, delivery, payment, etc.) for the College Dean’s Office. Serve as backup for the Director of Academic Business Affairs for certain financial approvals and processes.

11. Assist the Director of Academic Business Affairs in the online approval process for adjunct faculty salaries and miscellaneous faculty payments.

12. Assist Director of Academic Business Affairs with hiring process for support staff vacancies.

13. Independently represent the college to external and internal program sponsors and presenters/attendees.

14. Manage space usage for college controlled classrooms and meeting spaces.

15. Assist with the identification, planning and implementation of larger college events.

16. Perform other duties and responsibilities as required, assigned, or requested.

High School Diploma.

3-5 years of related experience.

Strong background in a related office environment and requisite skills to support a high-level executive.

Advanced computer application skills.

Strong organizational skills.

Work independently.

Problem solving skills.

Exercise initiative.

Manage multiple projects simultaneously.

Tact, diplomacy, and excellent interpersonal skills (both oral and written communication skills) with diverse constituents.

Organize and manage a high-volume office with skill, sensitivity, effectiveness and strictest of confidentiality.

Supervisory skills.

Bachelor’s degree

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.