Associate Director, People and Culture

Job Type: Full Time, Hybrid

Start Date: October 15, 2025

Application Deadline: Applications Accepted on a rolling basis until September 19, 2025

Education: High School Diploma/GED Equivalent Required

Experience Level: 4 Years Minimum

Salary: USD $80,000 - $115,000 Salary is commensurate with experience

National Council of Jewish Women (NCJW) is a 132-year-old Jewish feminist civil rights organization working for equity and justice for women, children, and families in the United States and Israel. With 250,000 grassroots advocates and 45 local sections, we combine education, direct service, and advocacy to create lasting social change.

We approach our work through a Jewish, gender, economic, and racial justice lens, centering those most impacted. Our deep partnerships across progressive, faith-based, and governmental spaces reflect our intersectional values.

NCJW is at a transformational moment, guided by a bold new strategic plan. Our audacious goal: engage one million changemakers nationwide to improve the lives of women, children, and families. To reach that goal, NCJW is making important adjustments to its structure, strategy and staffing. This role is a part of that vision.

Position Summary

The Associate Director, People and Culture is responsible for managing office operations in NCJW’s Washington, DC office, ensuring efficiency across technology, facilities, and knowledge and document management systems. This role supports; select People & Culture systems and processes including employee transitions (onboarding, internal promotions, and offboarding) and systems to enhance communication and productivity. The ideal candidate is highly organized, an excellent communicator, and thrives in a fast-paced environment. They are values-driven, flexible, and able to foster a workplace of joy and collaboration. Reporting to the Director of People and Culture, this role is based in Washington, DC and requires working in the office three days per week, Tuesday through Thursday.

Primary Responsibilities

Operations and Office Management (30%)

• Serve as the main point of contact for office supplies, supply management and in-office workflows as it relates to ordering and stocking office materials
• Proactively assess systems, processes, and procedures for efficiency and efficacy and recommend and implement improvements.
• Assist the Director of People and Culture in ensuring compliance with organizational policies, including administrative, building, operations, and HR policies.
• Formalize and support pre-existing processes ensuring consistency and efficiency across the organization.
• Lead office administration and logistics, including coordinating workplace technology, administering office space, and supporting travel logistics and in-person events.
• Develop team culture and practices in collaboration with the Director of People and Culture, including managing hybrid communication and collaboration infrastructure, and facilitating team-building activities and staff celebrations.
• Act as primary contact for all facility and storage needs including NCJW offices, meeting spaces, technological solutions for digital storage, offsite storage locations, and event facilities.
• Oversee strategic use of office space, including adherence to existing lease and external facility agreements, as well the setup and ongoing optimization of NCJW’s new office space, ensuring it is welcoming, efficient, and aligned with organizational needs. in conjunction with the Director of People and Culture.
• Serve as primary contact and liaison for consultants and vendors with updating .
• Create systems to ensure new office space functions smoothly, ensure staff and offices are properly equipped, all spaces are orderly and well maintained, and all equipment functions.
• In partnership with the Director of People and Culture, manage all existing staff policies and create new policies where appropriate.
• Update and manage staff holiday and office closure calendar.
• In partnership with the Director of People and Culture and VP of Finance and Administration, oversee the registration process for the Leading Edge staff surveys annually.
• Routinely update and manage staff organization chart and directory.

Technology (20%)

• Create and manage procurement, repair, and distribution systems for all technology (phone/messages, hardware, software).
• Supervise all technology vendors and platforms.
• Set technology standards and refreshed schedules for the organization.
• Troubleshoot technology issues and proactively plan to meet commonly requested needs.

Onboarding/Offboarding (10%)

• Develop and manage new employee and intern onboarding schedule and training (first 30 days).
• Work with appropriate staff in offboarding employees and managing transition.
• Update the Employee Handbook in partnership with the Director of People and Culture and the Personnel Practices Committee.
• Create templates to support hiring managers with onboarding and offboarding.
• Devise systems to collect, store, and audit essential HR documents and files.
• Set up and maintain all email and phone distribution lists.

Staff Meetings and Knowledge/Document Management (20%)

• Thoughtfully organize monthly all- staff meetings to promote open communication, provide timely updates, and strengthen team alignment.
• Google workspace management - maintain the system for storing electronic and physical information.
• Manage organizational calendars, ensuring all Jewish and federal holidays, major events, and key organizational dates are reflected and communicated to staff.
• Design a system for acknowledging staff birthdays and anniversaries.
• Schedule and prepare documents for staff meetings, board meetings, and staff retreats, in partnership with the Director of People and Culture, ensuring agendas, meeting minutes, and supporting documents are updated and readily available.
• Ensure key documents are updated and readily available; audit all essential files.

Board/Committee Logistics and Planning for In-person Meetings (15%)

• Assist with board meal and meeting logistics.
• In partnership with the staff board liaison, execute all aspects of in-person board and committee meeting logistics, ensuring a professional, welcoming, and high-level experience for board members.
• Create a timeline for securing a hotel, meeting venue, dining options, etc. for each in-person meeting.
• In partnership with the Board VP and Board liaison, identify key documents and potential facilitators to be utilized at board meetings.
• In working with the staff board liaison, ensure that board members feel welcomed and valued through thoughtful details such as high-quality meeting materials, tent cards, signage, handouts, and custom swag (in partnership with Communications Director and others).
• Manage all meeting room set-up and off-site reservations
• Update and manages board and committee groups and listings.
• In collaboration with the staff board liaison, oversee budget for in-person board meetings.

Event/Meeting Planning (5%)

• Travel as needed to assist with board meeting and event set up.
• Plan staff outings, holiday parties, and assist with staff retreat planning and logistics as needed.
• Management of special projects and contract procurement for events as needed.
• Manage coordination of staff meals and special events in the office as appropriate.
• Oversee logistics for in-office meetings and events with external partners and visitors, including space reservations, catering, and hospitality.
• Provide operational and logistical support for organization-wide events, such as conferences, convenings, and large-scale gatherings.
• Support with meal and venue reservations for in person immersive experiences and/or trips.

Paid Federal and Jewish Holidays.

NCJW offers a generous and comprehensive benefits package, including 25+ paid Federal and Jewish Holidays each year, plus paid vacation time, sick time, and extensive paid leave. In addition, NCJW offers a retirement savings account with employer match, health insurance, dental, vision, disability insurance, professional development, life insurance, flexible spending account, transit benefits, short-term disability insurance, and long-term disability insurance.

NCJW is an Equal Opportunity Employer

At National Council of Jewish Women, we are committed to creating a culture of inclusion and accountability. We honor the wisdom, insights, perspectives, and experiences of diverse viewpoints, and recognize that many critical voices have been underrepresented in Jewish organizational life and nonprofit organizations as a whole for too long. We welcome applications from people of diverse religious, spiritual, and cultural backgrounds. We are an equal opportunity employer and recruit, hire, train, promote, compensate, and administer all personnel actions without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, culture, age, creed, disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, or any other protected status.

About NCJW

National Council of Jewish Women (NCJW) is the oldest Jewish feminist civil rights organization working for equity and justice for women, children, and families in the United States and Israel. Through the efforts of our 210,000 grassroots advocates and 50 local sections, NCJW combines education, direct service, and advocacy to affect lasting social change at the local, state, and national levels.

We approach our work Jewishly and through the intersections of gender, economic, and racial justice to center those most impacted. NCJW's intersectional work in progressive and Jewish spaces has resulted in deep partnerships with secular and faith-based human rights organizations, BIPOC-led grassroots organizations, and governmental allies. NCJW has lead roles in many civil rights coalitions and legacy networks.