Attendance and reporting coordinator

About the Role

We’re seeking a Site Attendance Coordinator to oversee and ensure the punctuality and presence of skilled construction laborers across multiple sites. This role is pivotal in maintaining operational efficiency, attendance accuracy, and transparent reporting.

Key Responsibilities

• Daily Attendance Tracking: Record worker attendance accurately in Excel, and update logs daily.
• Worker Communication: Call workers each morning to confirm their arrival at assigned sites and their task readiness.English is must
• Report Generation: Produce daily, weekly, or as-needed reports summarizing attendance, work progress, and any discrepancies.
• Issue Resolution: Identify and relay concerns—no-shows, delays, or deviations in work—to project leads or on-site supervisors.
• Data Management: Maintain clean and accessible Excel spreadsheets; organize data to spot attendance patterns or issues.
• Coordination with Supervisors: Communicate attendance updates and delays to site supervisors promptly.
• Process Improvement: Suggest enhancements to attendance tracking and reporting procedures for smoother operations.

Desired Skills & Qualifications

• Proficiency in Microsoft Excel: Skilled in data entry, formulas, filters, and report formatting.
• PlanRadarSpotterful
• Strong Communication: Clear, polite, and professional tone for interacting with workers over the phone and relaying information to supervisors.

• Organizational & Detail-Oriented: Ability to manage multiple attendance logs and ensure 100% accuracy.
• Basic Administrative Know-How: Comfortable with maintaining structured records and consistent use of office tools.
• Problem-Solving Attitude: Quick to identify issues and follow up for resolutions.
• Optional – Relevant Experience: Prior experience in administrative coordination or attendance tracking within construction setups is a plus.
• Ideal Candidate Profile

• Reliable and Responsible: Ensures tasks are completed on time and follows through on commitments.
• Adaptable: Manages changing schedules and unexpected attendance challenges with ease.
• habitat-spokane.org
• Team-Player: Confident collaborating with both field workers and supervisory staff to facilitate seamless site operations.
• Why This Role Matters

Accurate attendance tracking is vital for:

• Ensuring accountability and worker safety across multiple sites.
• Streamlining payroll and administrative workflows.
• Maintaining consistent communication and operational tempo.

Core FocusAttendance tracking, reporting, communication

Essential ToolsMicrosoft Excel, phone, reporting templates

Critical SkillsExcel, communication, organizational skills

Nice-to-HavesConstruction admin experience, adaptability!

Job Type: Full-time

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits:

• Health insurance

Experience:

• Administrative: 2 years (Required)

Language:

• English (Required)