Hospital Academics Coordinator

Position: Hospital Academics Coordinator

Reporting To: Medical Superintendent

Role Purpose

Supporting the Medical Superintendent and academic leadership by managing secretarial, administrative, and educational functions. This position ensures smooth coordination of postgraduate medical programs (DNB), maintains confidential records, and facilitates operational and academic activities for Resident Doctors.

Key Responsibilities

Administrative Support

· Perform secretarial duties including correspondence, filing, and maintaining organized records.

· Manage office communications: answer calls, take messages, schedule appointments, and book meeting rooms.

· Ensure confidentiality of all office matters and sensitive documentation.

Resident Doctor Coordination

· Maintain personal files and records of Resident Doctors.

· Assist in preparing monthly duty rosters, tracking attendance, managing leave records, and processing stipends.

Academic Program Management

· Assist in organizing academic activities, inductions, and lecture series for the DNB students.

· Handle documentation for DNB students from on-boarding to course completion.

· Assist in accreditation processes and compliance documentation for academic programs.

Committee & Meeting Organization

· Coordinate meetings such as Hospital Infection Control and Mortality Committee.

· Prepare agendas, book venues, and manage follow-up documentation.

Other Duties

· Perform any additional tasks as assigned by hospital management.

Education and Experience

· Science Graduate

· Minimum 3 years of experience in a hospital or healthcare setting, preferably in an administrative or academic coordination role.

· Prior experience working with Resident Doctors, DNB programs, or medical education departments is highly desirable.

Knowledge

· Understanding of DNB academic structures, accreditation requirements, and regulatory guidelines.

· Familiarity with hospital administration protocols, including infection control and mortality committee procedures.

· Knowledge of HR practices related to attendance, leave management, and stipend processing.

· Awareness of medical terminology, postgraduate training systems, and hospital governance.

Skills

· Excellent written and verbal communication skills

· Strong organizational and multitasking abilities

· Proficient in drafting official correspondence and managing records

· Time management and problem-solving skills

· Proficiency in office software (MS Office, email systems, data entry platforms)

Attitude

· Professional, courteous, and service-oriented

· Proactive and self-motivated approach to tasks

· High level of integrity and confidentiality

· Willingness to take initiative and adapt to changing priorities

· Collaborative mindset with respect for hierarchy and teamwork

· Commitment to accuracy and attention to detail

Join our dynamic team and contribute to the community

If you meet the above qualifications and are interested in this opportunity, please submit your resume at hr@holyfamilyhospital.in/deputyhr@holyfamilyhospital.in/hrdirector@holyfamilyhospital.in

02262670344/02262670337

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Ability to commute/relocate:

• Mumbai, Maharashtra: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Work Location: In person