Benefits and Payroll Specialist

Position Summary

This position is responsible for assisting and carrying out business and payroll accounting duties that support the overall bookkeeping system and business operations of the College. Collects payroll statistics, maintains payroll records, records hours of work and calculates payrolls. Responsible for the timely processing of employee deduction payments and payroll tax deposits in accordance with federal, state, and local laws. Assists with yearly fiscal year-end reconciliation and closeout. Responsible for processing all employee leave.

Salary Schedule: E2 02

Essential Duties and Responsibilities

• Maintains and prepare payroll information by collecting, calculating, and entering data for wage payments.
• Prepares internal reports that relates to employee payroll and attendance.
• Reviews all computer-generated reports to ensure the accuracy of each employee’s paycheck and ensure accurate transmission of electronic payroll direct deposit information.
• Reviews and updates payroll records by entering changes in salaries, exemptions, insurance coverage, benefits, and other deductions.
• Provides employees with regular updates related to TRS and other payroll related information.
• Collaborates with departmental supervisors to ensure timely submission of timesheets for hourly employees, including the monitoring of budgeted payroll funds for hourly employees.
• Determines payroll liabilities by calculating employee federal and state income and social security taxes. Transmits federal and state income taxes.
• Conducts and provides year-end reporting for W-2’s for employees and report earnings information to appropriate federal, state, and local entities.
• Prepares all state and federal reports concerning payroll, including but not limited to quarterly, state, and federal tax reports; FICA reports; monthly retirement reports; insurance and employee deduction reports; and the State Ethics Commission report.
• Maintain and ensure accurate employee payroll records.
• Resolves payroll discrepancies by collecting and analyzing information
• Compiles information for audits and/or other related reports.
• Completes payroll related employment verification and/or other requests for salary verification for college employees, including garnishments, etc.
• Completes employee payroll calendars.
• Assists with the end of month/fiscal year-end reconciliation and closeout process.
• Maintains knowledge of payroll laws and regulations and keeps abreast of ever-changing federal, state and local rates and guidelines mandated by the state and the Alabama Community College System as required.
• Maintains personnel benefit records (sick leave bank, FMLA, annual, professional, compensatory, emergency, sick, and personal leave records).
• Processes and reviews monthly employee leave to ensure accurate, timely posting, and compliance with leave policy.
• Assists employees with payroll inquiries, including leave, retirement, insurance, benefit claim issues, plan changes, etc.
• Keeps current with regard to changes in insurance, retirement and leave policies, salary schedules, tax laws and reporting requirements for Federal and State governments and the Alabama Community College System.
• Processes and stays abreast of new employee benefits, maintain stock of brochures on benefits and ensures the accuracy of all benefits enrollments to provide vendors with accurate eligibility information.
• Attends trainings and professional development workshops and conferences in all related areas.
• Facilitate and participate in campus activities supporting college events as assigned.
• Assist in other areas of the Finance as needed.
• Remain in compliance with all legal and institutional requirements at all times.
• Ensure accurate taxation and garnishment is applied to each account.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Serve on College committees.
• Perform other related duties as assigned by the Dean of Financial & Administrative Services and/or the President.
• Assist with providing the necessary documentation for the Annual Financial Audit, specifically pertaining to Payroll and Benefits

Qualifications

• Bachelor's degree in Accounting, Finance or any other Business related field from a regionally accredited institution.
• Two (2) years payroll work experience.
• Experience in working with electronic payroll processing system.

• Knowledge of applicable state and federal payroll rules and regulations.
• Skills in the operation of office machines used in business office.
• Ability to work well under pressure.
• Ability to handle multiple priorities.
• Effective oral and written communication skills.
• Ability to function in an automated work environment.
• Ability to plan, organize, coordinate and manage complicated tasks.
• Ability to lead staff to achieve productivity.
• Proficient in Microsoft Word, Excel, and administrative computing systems.
• Ability to communicate by using PC, telephone, and written media.

Application Procedures/Additional Information

• Trenholm State Community College online employment application.
• A current resume, including three (3) references.
• Official postsecondary transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred. Official electronic transcripts may be emailed or mailed from the issuing institution or delivered by the applicant if officially sealed. Personal, student, or internet copies of transcripts provided by applicant will not be accepted.

Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Any offer of employment is contingent upon a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation.

This employer participates in E-Verify.