Benefits Coordinator 2

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking a Benefits Coordinator to join the firm. This position serves as the primary point of contact on the firm’s internal Benefits Helpline. The Benefits Coordinator is also a key player in assisting with the benefits department’s communications and compliance strategies.

Primary Duties

• Answer questions and provide timely answers to the benefits questions posed by firm personnel to the firm’s internal Benefits Helpline via email and phone

• Coordinate with both internal and external contacts to research any benefits-related issues that arise

• Pay invoices

• Perform internal functions for onboarding new employees and personnel departing the firm, and send required notices

• In coordination with management, administer all aspects of the firm’s Wellness Program, including but not limited to the annual Wellness Incentive Program, gym partnership agreements, and wellness subsidies

• Administer all aspects of the firm’s HIPAA training program

• In coordination with management, administer the day-to-day aspects of the firm’s service awards program, including communications and taxability reports

• Audit weekly reports from the firm’s Human Resources Management System (HRIS) to ensure compliance with fully insured plans and accurate eligibility status of firm personnel with benefits vendors

• In coordination with management, draft firm communications from the Benefits Department and track communications sent from internal and external sources

• In coordination with management, administer ACA compliance tasks including but not limited to monthly 1095-C reconciliation

• Administer the firm’s relocation program

• Assist others in the department with processing benefits changes in the firm’s HRIS system (PeopleSoft)

Secondary Duties

• Review current processes and benefit offerings and generate ideas for areas of improvement
• Assist with department-wide projects such open enrollment

• 2-3 years of experience in benefits administration
• Exceptional verbal and written communications skills
• Strong attention to detail
• Bachelor’s degree in Human Resources, Business Administration or related field, or equivalent
• Knowledge of benefit plan design and compliance
• Excellent working knowledge of the Microsoft Office Suite, especially Microsoft Excel
• Experience working with PeopleSoft a plus

Ability to:

• Maintain confidentiality with partner and employee information

• Handle difficult situations with tact, empathy, and professionalism

Work well under pressure and meet deadlines while completing tasks with a high degree of accuracy and efficiency

Compensation Salary $63,000 - $95,000

The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

BENEFITS

K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.