Bid Coordinator

Job Title: Bid Coordinator

Location: Ludhiana
Department: Business Development / Sales
Employment Type: Full-time

Job Summary

We are seeking a detail-oriented and proactive Bid Coordinator to manage and coordinate the end-to-end bid and tender process. The role involves preparing, reviewing, and submitting bids/RFPs/RFQs while ensuring compliance with client requirements, timelines, and internal approvals.

Key Responsibilities

• Identify, track, and manage bid/tender opportunities from various portals and sources
• Coordinate with internal teams (Sales, Technical, Finance, Legal, HR) to gather required inputs
• Prepare, format, and compile bid documents, proposals, and supporting annexures
• Ensure all submissions comply with tender requirements, eligibility criteria, and deadlines
• Maintain bid calendars, trackers, and documentation records
• Review bid documents for accuracy, completeness, and consistency
• Handle pre-bid queries, clarifications, and amendments
• Support post-submission activities, including follow-ups and negotiations
• Maintain a repository of standard templates, credentials, and past bids
• Assist in improving bid processes and documentation quality

Required Skills & Competencies

• Strong written and verbal communication skills
• Excellent coordination and stakeholder management abilities
• High attention to detail and strong organizational skills
• Ability to work under tight deadlines and manage multiple bids simultaneously
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Familiarity with tender portals (GeM, e-procurement portals, etc.) is an advantage

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Engineering, or a related field
• 1–3 years of experience in bid coordination, proposal management, or tender handling
• Experience in handling government/private tenders is preferred

Preferred Attributes

• Basic understanding of contracts and commercial terms
• Experience in industries such as IT, Advertising, Infrastructure, or Services (as applicable)
• Team player with a proactive and solution-oriented mindset

Job Types: Full-time, Permanent

Pay: ₹12,000.00 - ₹20,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Paid time off

Ability to commute/relocate:

• Ludhiana, Punjab: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Bidding: 1 year (Preferred)

Work Location: In person