Bid Coordinator – Rail & Public Transport

Bid Coordinator

What You'll Do

As a Bid Coordinator, you'll provide administrative and coordination support throughout the tendering process by:

• Managing tender documentation and maintaining document control using SharePoint.
• Coordinating contributions from technical, commercial, legal, procurement, and finance teams.
• Tracking bid timelines, submission deadlines, and tender activities.
• Organizing bid kick-off, progress, and review meetings, including agendas, minutes, and action tracking.
• Maintaining tender clarification registers, bid calendars, and submission checklists.
• Supporting compliance by ensuring all required documentation is complete, accurate, and formatted to the required standards.
• Coordinating with internal and external stakeholders for administrative documentation, agreements, invoices, and payments.

What We're Looking For

• Diploma or Bachelor's degree in Business Administration, Office Management, Project Administration, or a related field.
• 2–5 years of experience in bid administration, tender coordination, document control, or project administration.
• Strong proficiency in Microsoft Office, with SharePoint experience being essential .
• Excellent organizational skills and exceptional attention to detail.
• Strong communication and relationship-building abilities.
• Ability to work effectively in a fast-paced, multicultural project environment.
• Resilient, proactive, and able to manage multiple priorities.
• Fluent in English.