Bilingual Freight Scheduling Coordinator

Key Responsibilities

● Schedule and coordinate inbound freight appointments with carriers, vendors,

and internal warehouse teams

● Maintain accurate appointment schedules and ensure all inbound deliveries are

properly documented

● Complete driver check-ins and verify trailer numbers upon arrival

● Monitor scheduled appointments throughout the day to help ensure on-time

arrivals

● Follow up on late, delayed, missed, or unscheduled deliveries and communicate

updates promptly

● Coordinate with warehouse personnel regarding dock availability, unloading

schedules, and daily inbound capacity

● Maintain communication with carriers regarding appointment times, delivery

changes, delays, and other scheduling needs

● Review inbound paperwork and confirm that required documentation is complete

and accurate

● Track inbound shipments, trailer information, piece counts, and other operational

details

● Assist with resolving scheduling conflicts, dock concerns, damaged freight, and

delivery discrepancies

● Document issues and communicate relevant information to management and

appropriate team members

● Maintain organized scheduling records, spreadsheets, and operational reports

● Support invoice processing and other administrative tasks related to inbound

freight operations

● Help identify opportunities to improve scheduling efficiency, communication, and

overall inbound workflow

● Perform additional logistics and administrative duties as needed

Qualifications

● Previous experience in freight scheduling, logistics, transportation, dispatch,

warehouse operations, or a related field is preferred but not required

● Strong organizational skills and attention to detail

● Ability to manage multiple appointments, deadlines, and priorities in a fast-paced

environment

● Strong written and verbal communication skills

● Comfortable communicating with drivers, carriers, vendors, warehouse

personnel, and management

● Proficient with Microsoft Office, Google Workspace, spreadsheets, email, and

scheduling systems

● Ability to identify issues, communicate them clearly, and follow through until they

are addressed

● Dependable, proactive, and able to work independently while collaborating with a

team

● Strong problem-solving and time-management skills

● Experience with transportation management systems, warehouse systems, or

freight-related software is a plus

Preferred Skills

● Experience coordinating freight appointments or working directly with carriers

● Knowledge of inbound warehouse operations and dock scheduling

● Familiarity with freight documentation, invoices, bills of lading, and shipment

tracking

● Experience maintaining operational spreadsheets and reports

● Ability to remain organized and professional when handling changing schedules

or unexpected delays

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Employee discount
• Flexible schedule
• Paid time off

People with a criminal record are encouraged to apply

Experience:

• Dispatching: 1 year (Required)
• Microsoft Office Programs: 2 years (Required)

Language:

• Spanish (Required)

Ability to Commute:

• Chicago, IL 60624 (Required)

Work Location: In person