Bilingual Legal Administrative Assistant

Bilingual Legal Administrative Assistant

Organization: Mil Mujeres – Non-Profit Legal Services

Location: Orlando (Maitland), FL | Work Structure: Hybrid

Status: Part-Time (20 hours per week)

About the Organization

Mil Mujeres is a leading non-profit organization dedicated to providing direct legal services to the Latino community in the United States. We specialize in immigration legal immigration assistance for survivors of violent crimes, with a focus on gender-based violence. Our mission is to ensure access to justice, empowerment, and safety for low-income individuals through professional legal advocacy.

Position Summary

We are seeking a highly organized and professionally fluent Bilingual Legal Administrative Assistant. This role is pivotal in maintaining the operational efficiency of our Orlando office and extending our reach within the community. The successful candidate will provide high-level administrative support, manage sensitive client intake processes, and represent the organization in formal settings, including consulate visits and community outreach initiatives.

Key Responsibilities

1. Legal Administration & Case Management

• Execute comprehensive administrative duties: filing, document preparation, data entry, and meticulous record-keeping.
• Manage high-volume correspondence and coordinate internal/external communications with stakeholders.
• Facilitate case follow-up and ensure all documentation meets the standards required for legal filings.

2. Client Relations & Intake

• Conduct professional bilingual intake interviews (English/Spanish) for potential clients with sensitivity and discretion.
• Serve as the primary point of contact for client inquiries, ensuring timely and accurate responses regarding case status.
• Coordinate scheduling for legal consultations and appointments.

3. Field Representation & Outreach

• Consulate Liaison: Represent the organization during weekly consulate visits to facilitate client services.
• Community Engagement: Lead "Know Your Rights" presentations and represent Mil Mujeres at community events and partner initiatives.
• Network Development: Support the growth of our local impact through strategic community presence.

Operational Structure (Hybrid Model)

This position requires a disciplined professional capable of transitioning between on-site and remote environments.

• In-Person (Monday, Wednesday, Friday):
• On-site: Administrative and office operations at our Maitland location.
• Field-based: One day dedicated to Consulate visits and one day dedicated to Community Outreach.
• Remote (Tuesday and Thursday):
• Administrative tasks, case follow-up, and documentation via virtual platforms.
• Standard Schedule: 9:00 a.m. – 1:00 p.m.

Required Qualifications

• Language Proficiency: Native or professional-level fluency in both Spanish and English (written and verbal). This is an essential requirement.
• Experience: A minimum of one (1) year of experience in administrative, legal, or client-facing roles, preferably within a professional office or non-profit setting.
• Education: Associate degree in Office Administration, Legal Studies, or a related field is preferred.
• Technical Skills: Proficiency in Google Workspace, Microsoft Office Suite, and case management software.
• Competencies: Exceptional organizational skills, the ability to handle confidential information with integrity, and a professional demeanor in high-stakes environments.

Compensation & Benefits

• Hourly Rate: $16.00/hour.
• Incentives: Performance-based bonuses linked to office and outreach objectives.
• Health & Wellness: Access to professional wellness and therapy services.
• Time Off: Comprehensive Paid Time Off (PTO) package, including vacation, sick leave, and personal days.
• Additional Leave: Paid holiday on your birthday and tenure-based leave increments.
• Professional Development: Training in immigration law procedures and non-profit leadership.

Job Type: Part-time

Pay: Up to $16,640.00 per year

Expected hours: 20 per week

Benefits:

• Paid time off
• Parental leave

Work Location: Hybrid remote in Maitland, FL 32751