Bilingual Receptionist / Administrative Assistant (English & Spanish)

Job Overview
We are seeking a dynamic and bilingual (English & Spanish) Receptionist / Administrative Assistant to join our vibrant team. This role is essential in creating a welcoming environment for clients and visitors while providing vital administrative support to ensure smooth office operations. The ideal candidate will be energetic, organized, and possess excellent communication skills in both languages. You will serve as the first point of contact, managing front desk duties, handling multi-line phone systems, and supporting various administrative functions with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced, supportive environment. Responsibilities

• Manage multi-line phone systems efficiently, directing calls accurately and professionally.
• Maintain a clean and organized front desk area to promote a welcoming atmosphere.
• Handle clerical tasks such as data entry, filing, proofreading, and document preparation with attention to detail.
• Support office management activities.
• Utilize computer skills across platforms like Microsoft Office, Google Workspace, QuickBooks, and other office software to complete daily tasks.
• Assist with bookkeeping activities such as invoicing, billing, and basic bookkeeping procedures as needed. Skills
• Bilingual fluency in English and Spanish is required for effective communication with diverse clients and team members.
• Proven experience in front desk operations and office management roles.
• Strong organizational skills with the ability to prioritize tasks efficiently.
• Excellent phone etiquette and customer support skills to handle inquiries professionally.
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and data entry tools.
• Experience with multi-line phone systems and office equipment such as printers and fax machines.
• Ability to perform clerical duties such as filing, proofreading, typing quickly and accurately, and managing schedules effectively.
• Knowledge of QuickBooks or similar bookkeeping software is a plus.
• Demonstrated time management skills with the ability to multitask in a fast-paced environment.
• Previous personal assistant or administrative experience is highly desirable for supporting various office functions. Join us to be part of an energetic team dedicated to delivering outstanding service while honing your administrative expertise!

Pay: From $18.00 per hour

Work Location: In person