Billing Executive

Job Description – Billing Executive (Modern Trade, E-Commerce & Quick Commerce)

Location: Mumbai (Head Office)

Department: Sales Admin / Finance

Reports To: Sales Admin Manager / Finance Controller

Role Overview

We are looking for a detail-oriented and proactive Billing Executive to manage invoicing, order processing, and reconciliation for Modern Trade, E-Commerce, and Quick Commerce channels. This role is critical to ensuring smooth order-to-cash operations with accuracy, compliance, and speed. The Billing Executive will act as the link between the Sales team, Finance team, and Channel Partners (Blinkit, Zepto, BigBasket, Reliance, D-Mart, etc.), ensuring correct billing and documentation at all times.

Key ResponsibilitiesBilling & Invoicing

• Prepare and process invoices for Modern Trade, E-Commerce, and Quick Commerce customers.
• Ensure timely, accurate generation of sales invoices in line with channel-specific requirements.
• Apply correct GST rates, discounts, schemes, and promotional claims.
• Coordinate with logistics/warehouses for dispatch details and generate relevant e-way bills.

Order Processing & Coordination

• Validate purchase orders received from channel partners before processing.
• Liaise with Sales, Warehouse, and Logistics teams for stock availability and timely dispatch.
• Ensure proper mapping of SKUs, product codes, and barcodes as per partner portals.

Reconciliation & Compliance

• Maintain billing records and reconcile invoices with channel debit/credit notes.
• Track receivables and support the Accounts Receivable team in follow-ups.
• Handle TDS/TCS deductions, short payments, and claims raised by partners.
• Ensure compliance with GST, Company policies, and statutory requirements.

Reporting & Documentation

• Maintain daily/weekly billing trackers for each channel.
• Share MIS reports on billing status, pending claims, and reconciliations.
• Provide support during audits by ensuring proper documentation of invoices and credit/debit notes.

Key Skills & Competencies

• Strong knowledge of billing processes, GST, TDS/TCS, and credit note handling.
• Familiarity with Modern Trade and E-Com partner portals (e.g., Blinkit, Zepto, BigBasket, etc.).
• Hands-on experience in ERP/Tally/Odoo (exposure to Odoo will be an advantage).
• Good MS Excel skills (VLOOKUP, Pivot Tables, basic formulas).
• High attention to detail, accuracy, and ability to meet deadlines.
• Strong coordination and communication skills to interact with multiple internal and external stakeholders.

Qualifications & Experience

• Bachelor’s degree in Commerce/Accounting/Finance (B.Com or equivalent).
• 2–4 years of experience in billing, sales admin, or accounts receivable, preferably in FMCG / Consumer Goods.
• Prior experience with Modern Trade / E-Commerce billing is a strong plus.

What We Offer

• Opportunity to work with a fast-growing FMCG brand scaling rapidly across India.
• Exposure to Modern Trade & E-Com industry dynamics.
• A collaborative, growth-oriented work culture.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Food provided
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Application Question(s):

• Can you reliably commute to Kandivali West, Mumbai?
• Are you ok with the salary offered?

Work Location: In person