Board Secretary

Purpose & Summary

The Board Secretary role is responsible for establishing and leading the Board Secretariat function to support the Board of Directors and Board Committees in fulfilling their governance, regulatory, and strategic oversight responsibilities.

The role ensures effective governance coordination, timely management of Board and Committee activities, regulatory compliance with governance requirements, maintenance of Board records and resolutions, and enhancement of governance effectiveness across the Bank.

Roles & Responsibilities

• Lead and manage the board governance support activities.
• Coordinate Board and Board Committee meetings, including scheduling, agenda preparation, and circulation of Board packs.
• Ensure accurate recording and maintenance of Board minutes, resolutions, and action trackers.
• Maintain centralized governance documentation and secure Board records management.
• Monitor and track implementation of Board decisions across management functions.
• Facilitate communication between the Board of Directors and Executive Management.
• Support governance reviews, regulatory inspections, and internal/external audits.
• Ensure compliance with governance frameworks and regulatory requirements issued by CBO and other applicable authorities.
• Develop and maintain Board and Committee Charters, governance policies, and annual Board work plans.
• Coordinate onboarding and induction programs for new Board members.
• Support Board and Committee evaluation processes and governance enhancement initiatives.
• Provide governance advice and support on Board-related matters.
• Ensure confidentiality and integrity of all Board discussions and documentation.
• Drive continuous improvement in governance practices and Board effectiveness.
• Coordinate with Legal, Compliance, Risk, and Internal Audit functions on governance-related matters.

Qualifications Required:

• Bachelor’s degree in law, Corporate Governance, Business Administration, Finance, Accounting, Risk Management Or related discipline

Preferred Certifications:

• Chartered Governance Professional (CGP/ICSA/CGI)
• Corporate Governance Certification
• Compliance or Risk-related certifications
• Legal qualification is an advantage

Skills Required:

Technical Skills

• Strong understanding of:
• Corporate Governance Frameworks
• Board Secretariat Practices
• Regulatory Governance Requirements
• Banking Governance Standards
• Committee Administration
• Governance Documentation and Record Management

Behavioral & Leadership Skills

• High level of professionalism and confidentiality
• Excellent stakeholder management skills
• Strong communication and presentation abilities
• Ability to work with Board members and senior executives
• Strong organizational and coordination skills
• Analytical and problem-solving capabilities
• Attention to detail and accuracy
• Ability to manage sensitive and confidential matters
• Strong report writing and minute-taking skills

Years of Experience

• Minimum 10–15 years of relevant experience in:
• Minimum 5 years in a senior managerial or leadership role within banking or financial services.

Required Exposure

The candidate should have exposure to:

• Banking governance frameworks
• Board and Committee coordination
• Central Bank regulatory requirements
• Governance reporting and Board documentation
• Working with Board members, CEOs, and Senior Executives