BODYROK Executive Assistant - Miami, FL

Manage day-to-day administrative needs including calls, follow-ups, and email correspondence

Organize and maintain inboxes to ensure clear communication and prioritization

Prepare, update, and manage spreadsheets and trackers (Excel/Google Sheets proficiency required)

Assist with financial organization, banking coordination, and expense tracking

Manage calendar and coordinate internal and external meetings

Set up and oversee Zoom meetings, agendas, and follow-up materials

Prepare documents, reports, and materials for meetings and ongoing projects

Support operational workflows, process tracking, and cross-functional coordination

Maintain organized digital systems and continuously improve efficiency across tasks

Track key initiatives and ensure deadlines and priorities are met

Conduct research to support business decisions, vendors, and partnerships

Coordinate logistics across business priorities and special projects

Support light HR and administrative functions as needed

Assist in managing expenses, receipts, and reporting

Coordinate select personal or household scheduling to ensure overall efficiency

Assist with vendor coordination and service appointments

Support occasional logistical needs related to the executive’s day-to-day operations

Highly organized with exceptional attention to detail

Proactive and able to anticipate needs

Strong communicator with the ability to manage multiple priorities

Comfortable working with spreadsheets, email, and scheduling tools

Discreet, trustworthy, and professional

Resourceful, solution-oriented, and execution-focused

Positive attitude with a strong willingness to take ownership

Bachelor’s degree or equivalent experience preferred

Strong proficiency in Excel or Google Sheets

Previous experience in an administrative, operations, or support role preferred

Interest in business operations, startups, or high-growth environments

Based in the Miami area