Bookkeeper

Position Summary

The Bookkeeper supports the finance department by processing vendor invoices, expense

reimbursements, and maintaining accurate financial records in accordance with

organizational procedures. The position also assists with general bookkeeping functions

and helps ensure financial transactions are properly recorded and documented within the

accounting system.

Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred but not required
• Relevant bookkeeping or accounting support experience may be considered in place of a degree
• Experience working in a nonprofit organization preferred
• Proficiency in Microsoft Excel and financial accounting systems
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and prioritize workload

Compensation Package

The beginning salary for a Bookkeeper at LawNY with no experience is $37,487 and the salary for a Bookkeeper with thirty years of experience is $65,687. Salary will be based on experience. LawNY is a qualifying employer for the Public Service Loan Forgiveness program(PSLF).

LawNY® provides an excellent package of fringe benefits including:

• 94% Employer paid Medical Premium with 100% Employer paid in-network deductible
• 100% Employer paid Dental Insurance
• 100% Employer paid Life Insurance
• 100% Employer paid Enhanced Short-term Disability
• 100% Employer paid Long-term Disability
• Vision Insurance
• 20 Paid Vacation days per year
• 12 Sick days per year
• 5 Personal days per year
• 13.5 Holidays plus 2 floating Holidays per year
• 35-Hour Work Week
• Hybrid Work Schedule (new staff are able to work from home up to 3 days per week. After 6 months, this increases to 5 days per week with Manager approval, as workload permits)

Primary Responsibilities

Accounts Payable:

• Receive and review vendor invoices for accuracy and completeness
• Verify proper authorization and coding of invoices in accordance with organizational policies
• Enter accounts payable transactions into the accounting system
• Prepare checks for approved vendor payments
• Mail vendor payments to vendors
• Respond to vendor inquiries regarding invoices and payment status
• Review employee expense reports for completeness, documentation, and required approvals
• Enter approved reimbursements into the accounting system
• Prepare a listing of approved reimbursements and submit to payroll for processing
• Assist with gathering documentation requested during the annual audit
• Maintain organized financial records to support audit testing and compliance requirements

Cash Receipts

• Record cash receipts in the accounting system
• Prepare and make bank deposits

Organization Information

Legal Assistance of Western New York, Inc. (LawNY®) is a not-for-profit law firm that provides free civil legal services to clients with low-income in a 14 county area of Western New York, the Finger Lakes, and the Southern Tier. LawNY® has seven fully staffed field offices in Bath, Elmira, Geneva, Ithaca, Jamestown, Olean and Rochester, satellite offices in Lakeville and Lyons, and a business office in Rochester.

LawNY® has been providing high quality legal representation for 54 years, and today has over 180 employees, including attorneys, paralegals, and a legal support team who work closely across areas of specialization to bring a holistic approach to addressing legal issues affecting our clients and community.

Application Process

To review our full application process and tips for your application and interview, see here. https://www.lawny.org/ApplyingtoLawNY

To apply, submit your cover letter, resume, and three professional references through LawNY®’s BambooHR platform found here: https://lawny.bamboohr.com/careers/298 When outlining work experience on a resume, candidates are requested to label each position as full-time or part-time and describe unpaid volunteer/internships as such. The application for this position is open until filled.

To promote social justice and achieve our mission, LawNY® is committed to supporting our diverse staff and creating an inclusive and respectful workplace. In your cover letter, please also include an explanation of how you think that your background and experience has prepared you to contribute to our mission, vision and values at LawNY®.

We are committed to creating an inclusive and accessible work environment. If you require any accommodations to support you in your role - whether for your interview, onboarding, or your day-to-day work, please let us know by sending an email to:accommodationrequest@lawny.org. Any information shared will remain confidential and only be used to ensure the appropriate support is in place before your first day. As part of your employment, LawNY will provide the necessary hardware to support your role.

Questions? Contact Michelle Grillone at mgrillone@lawny.org

LawNY is an Equal Opportunity Employer and is committed to supporting a diverse and inclusive workforce. We welcome applicants of all backgrounds, identities and lived experiences, and will consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or veteran status, or any other characteristic protected by federal, state, or local laws. If you meet the basic qualifications of the role, we encourage you to apply!

This position is considered Exempt pursuant to the Fair Labor Standards Act.