Bookkeeper / Administrative Assistant

Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team. This role combines essential bookkeeping responsibilities with administrative support to ensure smooth daily operations. The ideal candidate will be proactive, organized, and possess a strong understanding of accounting principles and software. You will play a vital role in maintaining accurate financial records, supporting budgeting processes, and assisting with various administrative tasks that keep our organization running efficiently. This is an exciting opportunity for someone eager to apply their accounting expertise in a collaborative and fast-paced environment.

Duties

• Manage day-to-day bookkeeping activities, including data entry, journal entries, and account reconciliations using accounting software such as QuickBooks, Xero, Sage, or similar platforms
• Perform bank reconciliations and balance sheet reconciliations to ensure accuracy of financial data
• Handle accounts payable and accounts receivable processes, including invoice processing and payment tracking
• Assist with payroll processing and related tax compliance requirements
• Prepare financial reports, statements, and summaries in accordance with GAAP (Generally Accepted Accounting Principles)
• Maintain the general ledger by recording transactions accurately and ensuring compliance with financial concepts such as debits & credits and double-entry bookkeeping
• Support budgeting activities by tracking expenses and assisting in financial analysis and account analysis tasks
• Provide administrative support including managing correspondence, scheduling appointments, maintaining filing systems, and handling 10-key typing tasks
• Collaborate with external auditors or accountants during audits or financial reviews as needed
• Ensure compliance with governmental accounting standards for non-profit or other organizational sectors

Skills

• Proficiency in accounting software such as QuickBooks, Xero, Sage, Quicken, or similar tools
• Strong knowledge of corporate accounting practices, governmental accounting standards, and non-profit accounting procedures
• Experience with financial concepts including general ledger accounting, journal entries, account reconciliation, bank reconciliation, accounts payable/receivable, and payroll processing
• Familiarity with GAAP standards and technical accounting principles
• Ability to perform detailed account analysis and prepare accurate financial reports
• Excellent understanding of double-entry bookkeeping systems and the ability to manage complex transactions involving debits & credits
• Skilled in financial report writing and budget management techniques
• Strong organizational skills with the ability to handle multiple priorities efficiently
• High level of accuracy in 10-key typing and data entry tasks
• Effective communication skills for collaborating across teams and supporting external audits

Join us to contribute your expertise in bookkeeping combined with administrative excellence! We value motivated professionals eager to make a meaningful impact through precise financial management and seamless operational support.

Pay: From $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person